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Access security.  .mdw on a network share.

Posted on 2005-03-30
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Last Modified: 2013-12-05
I have a question about access security.  What's the best way to impliment user level security on an access database accessed from a shared folder?

I tried creating a shortcut and placing it on the share.  Problem is the path to the msaccess.exe is different for the various clients.  So when clicking the shortcut

"C:\Program Files\Microsoft Office\OFFICE11\MSACCESS.EXE" "\\nt1\shared\Database - Access Data\Investors Converted.mdb" /WRKGRP "\\nt1\shared\Database - Access Data\Security.mdw"

It will not always work if if the path is different that above.

So, it tried it the other way by selecting "I want to make this my default workgroup information file" when going through the security wizard.  Problem is that it works on the one pc creating the security but all the other clients are denied permissions.  Also, this security is applied to all other access databases on this client, which is not needed.

I think I'm just not understanding the fundimentals of access security.  Any idea's?
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Question by:andrewjwd
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Expert Comment

by:Jim Horn
ID: 13665610
Sad to say, but the path has to be hard-coded and not a relative path.  The only other option you have would be to create each shortcut file specific to the user and their path, and give it to them.
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by:andrewjwd
ID: 13666448
That's the route I was going.  Just seems like there should be a better solution.  There's not way to make an access database associate with a .mdw?
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Accepted Solution

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Jim Horn earned 375 total points
ID: 13666480
Create a shortcut off of your Access app.  Then right-click/properties on the Shortcut.  In the Target textbox, you'll need to enter something like this:

"C:\Program Files\Microsoft Office\Office10\MSACCESS.EXE" "Drive:\folder\folder\YourAccessFile.mdb" /wrkgrp "Drive:\folder\folder\YourSecurityFile.mdw"

Three parts:
(1)  Location of MSAccess file.  The path I have is standard for XP, yours may be different.
(2)  Path-file of the Access .mdb
(3)  Path-file of the Access security .mdw file.  

Then hit Ok.  When user double-clicks on the shortcut, it will open the Access file and associate the security .mdw file with it.

Hope this helps.
-Jim
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Author Comment

by:andrewjwd
ID: 13668806
Inefficient if you have a lot of clients.  But it'll have to do.  Thanks!
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