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Lotus Notes Views Specific To A User

Posted on 2005-04-04
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I have a Lotus Notes form that assigns job items to individuals.  The name of the individual assigned a job matches their name in the ACL.  I want each user when they log on to the Notes DB and opens the view and to see the job items relevant to them.  Hence...

SELECT (my_form) & assigned_name = @Text(@Name([CN]; @UserName))

...would return a set of items for Joe, and on a different machine would return a different set of items for Karen.

What actually happens is that each time the shared view is opened on a user's machine, the view returns those items relevant to the person who first opened the view - it does not seems to reevaluate the final condition of the above statement because it returns the items displayed by the first person to open the shared view.  I guess it is because I am defining this view as shared but does anyone have a workaround which means that each user only see their job items everytime the view is opened?

Thx

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Question by:morganw1978
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BarryTice earned 150 total points
ID: 13703460
morganw1978 --

The short answer is that notes doesn't work this way. The reason is because the Notes server "indexes" each view at the server level, and there's only one index for the view. With what you're asking for (and what millions of other Notes users have asked for in the past) would require a separate index for each user.

That's where "Public/Private On First Use" views come into play. You can create a view and mark it as public, but private on first use, and use the username as part of the selection criteria there. The first time someone opens the view, it will create a separate copy of that view for the user, with the index stored locally on the user's desktop (or laptop, whichever), which overcomes the problems of having only having one index on the server.

The problem with this is, if you need to make changes to the view, you have to go to each individual workstation and remove the views people have created for themselves in order for them to get the updated view. If your view is stable and not changing much, that's not much of an issue. If you're still in develop-prototype-develop stage, you might want to wait a while longer.

The other way around this, if you're in R5 or later, is creating a page with an embedded single-category view. Technically this isn't a view, and it requires a bit more tap dancing to get things to look and act the way you want. But it will work.

Hope this helps.

-- b.r.t.
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by:morganw1978
ID: 13705230
Brill thx for the tip particularly holding off the release of the view when prototyping and developing.
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