accessing other mailbox "sent items " &"deleted items" folders as a delegate

Posted on 2005-04-06
Last Modified: 2008-03-10
there is one delegate who wants to view & manage here boss folders(inbox,,itc) along with the sent items &deleted items folder it possible ??

Question by:mel7_71
    LVL 21

    Expert Comment

    Yes, you can give someone permission to any of the folders in your mailbox, but you have to assign permission to each one individually.  You must:

    1.  On the "sharer's" machine right click on Mailbox->choose Properties, then go to the Permissions tab.  Add the "sharee's" name and the level of permission you want to give them.
    2.  For each folder you want to give them permission to, repeat step #1 for that folder.
    3.  You can only access the default folders in someone elses mailbox using FILE->OPEN->ANOTHER USERS FOLDER, so if you need to access any subfolders or what not you will need to:
         a.  on "sharee's" machine bring up the Exchange Server Account properties (the steps vary depending on the version of Outlook, reply back with your version if you are not sure how to get here).
         b.  under the Advanced tab there is an option to "Open these additional mailboxes", click ADD and add the "sharer's" alias, click OK.
         c.  the next time the "sharee" opens outlook they will see any folders they were given permission to in their folder list (don't see folder list?  click View->FolderList in most versions).

    Author Comment

    thanx 4 the respond...

    can u explain further for the  subfolders issue !! i got lost there ..;)
    LVL 21

    Accepted Solution

    Sure.  If you give yourself permission to every folder in someone elses mailbox, and then you click on FILE->OPEN->ANOTHER USERS FOLDER, you will only have these 6 options:

    If you need to access any other folder in that person's mailbox, you will need to use the Exchange Server properties on the person who is accessing the other users mailbox, and ADD it to the "additional mailbox" setting.  This way they can access any folder, and the folders are also available in the folder list immediatly upon starting Outlook.  They don't have to click FILE->OPEN->ANOTHER USERS FOLDER each time they start Outlook.

    Featured Post

    Better Security Awareness With Threat Intelligence

    See how one of the leading financial services organizations uses Recorded Future as part of a holistic threat intelligence program to promote security awareness and proactively and efficiently identify threats.

    Join & Write a Comment

    Learn more about how the humble email signature can be used as more than just an electronic business card. When used correctly, a signature can easily be tailored for different purposes by different departments within an organization.
    Learn more about the importance of email disclaimers with our top 10 email disclaimer DOs and DON’Ts.
    Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
    This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …

    746 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    14 Experts available now in Live!

    Get 1:1 Help Now