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How to delete calendar events for a terminated employees

We are running Exchange 2K3 server and Outlook 2K3 clients. I have an executive admin who has created a bunch of meeting requests for her department. She has left the company and the meetings need to changed/deleted. We disabled her user account and hid her mailbox from the GAL. Is there anyway that I can delete her meetings automatically? I don't want to re-enable her mailbox, connect to it, and delete each meeting manually unless there is no other way. Thanks

David Lee

Hi gobears1294,
> Is there anyway that I can delete her meetings automatically

Delete them from where? Other users calendars? A calendar in a public folder? Both?

Cheers!

gobears1294

ASKER

Hi BlueDevilFan,

We use outlook conference room scheduling (created a mailbox for each conference room and made it a resource that users can book). So these meetings that she set up need to definitely be deleted from the conference rooms' calendars as well as the other participants' calendars. Thanks

David Lee

Well, I can create a macro that'll delete all appointments from a given organizer. For it to work though it'll need to be run by each employee to remove the meetings from ther personal calendars and an administrator to remove them from the resource calendars. An alternative that might work would be for an Exchange admin to run it for everyone, but that might be a problem if we're talking about a large number of individual mailboxes.

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gobears1294

ASKER

Thanks Traval. I like that idea for the conference rooms but would the meeting be removed from all the attendees calendars as well? Or does that only happen if the organizer deletes the meeting?

Member_2_193590

No, this would only remove the items from the conference room calendars. To remove them everywhere you would either manually remove them from each calendar (for example like BlueDevilFan mentioned) or reactivate the user mailbox, and cancel and send updates about any meetings that occur in the future.

gobears1294

ASKER

Thanks guys for the help. I'm updating our termination documentation to include a section where we search for all meetings created by an individual and cancel them before we disable their accopunt. Thanks again.