Set Out of office for another user?

Posted on 2005-04-12
Last Modified: 2009-12-16
On Exchage 2003, can the out of office reply be set for any user, or does the user have to log in and turn that on in Outlook?  We have some people that have gone on vacation, but didn't set their out-of-office reply.  Can I set it for them without having to change their password and log in as them to set it?
Question by:theamzngq
    LVL 6

    Assisted Solution

    If the administrator account has sufficient rights you can create a new profile in the control panel while logged in as admin.  Have that profile link to the user account you want to manage, then log in an make the change.

    LVL 2

    Author Comment

    sounds good...could you be more specific?
    LVL 104

    Accepted Solution

    Grant yourself full mailbox rights. You only need full mailbox no more.

    Then on your own Outlook client create a new Profile using the Mail Control Panel applet. Configure Outlook to prompt you for the profile to use and start Outlook. Choose the new profile and choose to connect to the other person's mailbox. Once you are logged in - set the OOTO.

    You cannot add the account to your existing Outlook session as the OOTO is set on the default account - no any additional mailboxes.

    Once you have set the OOTO, close Outlook and remove your permissions.

    Exchange MVP.
    LVL 2

    Author Comment

    Rock on.  thx for the detail, sembee, it worked like a charm!

    Expert Comment

    This can also be done via Outlook Web Access - skipping the whole bit on setting up an Outlook profile.  In fact you don't even need Outlook installed!  Here's how:

    Like Sembee indicated - obtain Full Mailbox rights for the appropriate user's mailbox.  This can be done through AD Users & Computers on the Exchange server.  Open the user's account and on the Exchange Advanced tab there is a Mailbox Rights button.  Add the domain admin account name and check Allow for "Full Mailbox Access" and click OK twice.

    Now open IE and navigate to your company's OWA address, but after the /exchange add the username.  Granted some OWA addresses are not in the following format, but in most cases it should be very close.  Whatever your's is, just add a /<username> to the end.  For example - company and user johnd, in most cases it would look like this in the address bar:

    Once you try to connect it will fill your address bar with some more jargon - ignore this and just login with the domain admin account and voila you will be looking at the user's mailbox.  You can then click on Options in the bottom left hand corner of OWA and set the out of office assistant.  Make sure you save your changes at the bottom of the Options page!

    Kyle Dixon

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