Email can be read without logging in to Outlook 2003

Posted on 2005-04-15
Last Modified: 2010-04-08
We have recently (within the past 6 months) converted to an Outlook environment from Groupwise at my company, and a strange problem has come up.  We have computers at remote locations that are accessible by more than one person.  However, if someone opens Outlook, even without signing in, they can read any existing emails on that computer. This is becoming a big security issue, and I find it really strange that Outlook works like this.  I may be overlooking the setting to change this completely (tho I question why it would work this way by default).  Any help would be greatly appreciated.
Question by:Sircorp
    LVL 6

    Expert Comment

    When you say "logging in to Outlook" what login do you mean?  There's a couple different logins that I can think of.  First, the user/password prompt for logging into your mail server.  Second, the PST password.

    You can open outlook and read all the email there withou putting in the mail servers user/pass.  You just won't get any new emails.

    If you have a PST file password setup, it SHOULD require the password before opening the emails at all!  

    If you haven't set up a PST password, it wouldn't get created by default, and I would recommend that as a solution to your problem.   If this will work for you, let me know what version of outlook you have and I'll show you where to setup the PST password.
    LVL 6

    Accepted Solution

    I re-read you question and realized you have outlook 2003, so to setup a PST password in outlook 2003, do this:

    In outlook, click on the File menu, then Data File Management.
    You should see at least 1 file listed.  Highlight it, then click Settings.  Click the Change Password button.  Leave the OLD Password field blank, enter you new password 2x, and click OK.

    Now, every time outlook is opened it will ask you for the password and will NOT display any messages until it is entered correctly.
    LVL 6

    Expert Comment

    Also, Just a tip:  Make sure you remember the password you setup!!!  If you forget it you will not be able to recover you email data very easily!

    Author Comment

    That's exactly what I needed, thank you very much.  Still seems like a backwards way for it to be set up, but it IS Microsoft... :)

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