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Running Sum & Over Group - Problem

Posted on 2005-04-15
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Hi All,

I've got a query that counts sales by day, and it groups the sales by <5K, >5K & Total sales for the day.  What i'm getting towards is a number of sales by month, YTD & Overall (yes, all sales in the table).

I'm using a report with groups on Year & Month.  

In the Month Footer, I have 2 sets of fields that sum TOTAL, 5K & 10K.  

The 1st set has Running Sum: Overall and gives me an accurate cummulative total of all sales.

The 2nd set has Running Sum: No and gives me an accurate cummulative total of sales within the Month.

In the YEAR Footer, I have fields that sum TOTAL, 5K & 10K. These fields have Running Sum: Over Group.  This function doesn't seem to work.

The values in the YEAR Footer are allways equal to the 'Running Sum: Overall' fields.  

Can anybody explain why this SIMPLE grouping isn't working?  I think I'm a little to close to the problem.

Any suggestions for a better process?  I want this to remain a report because I need to share these results.

Any help would be appreciated.

David
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Question by:kb1esx
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Expert Comment

by:Jim P.
ID: 13792549
In the YEAR Footer, I have fields that sum TOTAL, 5K & 10K. These fields have Running Sum: Over Group.  This function doesn't seem to work.

You need to run the sum over the report not against the the group. It is attempting to total a totaled field. It needs to look at the raw field, not the subtotal.
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by:kb1esx
ID: 13792605
I'm confused.

I think your saying I need to change the setting of 'Running Sum' to No?

I'll give it a shot.  I think I get it.  Since the Footer is resetting the total I don't need to use the Running Sum setting.  

I think I get it.

I'm going to have to play with it a bit.

Thanks.

David
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Accepted Solution

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Jim P. earned 375 total points
ID: 13793387
You want to set it up as a running sum of the original field, not of the monthly total.

You have three footers: Monthly, Yearly and the Report

The monthly accumaletes by what is in the group
The Yearly has to relate to the totals for the yearly group, not a sum of the monthly.
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