Auto reply on Outlook 2003

Posted on 2005-04-19
Last Modified: 2010-04-08
I use Microsoft Outlook 2003 (no Exchange Server) and changed email accounts. I want my old account to auto reply to all senders a standard message indicating my new email account. How do I do this?
Question by:lucianot
    1 Comment
    LVL 76

    Accepted Solution

    Assuming that your Outlook profile is still checking both accounts, then you can do this with a rule.  Follow these instructions to do that (I may be slightly off on some of the menu selection names since I'm on Outlook 2002 right now)

    1.  Create a new blank message and enter a subject and message body notifying the reader of the details of your address change.
    2.  Click File->Save As
    3.  Enter a file name, I recommend something like AddressChange, then click the "Save as type" pulldown and select "OutlookTemplate".  
    4.  Click Save.
    5.  Click Tools->Rules Wizard
    6.  From the Rules Wizard dialog-box click New.
    7.  Select "Start from a blank rule", then click Next
    8.  Place a check next to "sent to people or distribution list".
    9.  In the "Rule description" box click on "people or distribution list".
    10.  From the Rule Address dialog-box, find the contact entry for your old email address, or, if there isn't one, then click New and go through the steps of adding one.  Remember, you're adding an entry for your old email address.
    11.  On returning to the Rules Wizard dialog-box, click Next.
    12.  Place a check next to "reply using a specific template".
    13.  In the "Rule description" box click on "a specific template".
    14.  From the Select a Reply Template dialog-box click the "Look In" pulldown and select "User Templates in File System".
    15.  Select the template you saved in step #3, then click Open.
    16.  Click Next
    17.  Click Finish
    18.  Click OK

    That should do it.  To test the rule send a message to your old email address.  The rule should send back the message you created in step #1.

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