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Suitable Quota & tape Backup

Hello to all,

today here i m not for   any problem just a good feedback/suggestion about 2 different issues which i mostly encounter.

1- Suitable Quota
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I have 150 email users , we are in enginneering and construction bussiness and my engs used to get huge drawing files pretty often .
I have setup the quota of 200MB  each for ordinary users and 300 for directors and big bosses  but often people complaints that's not enough and need to be reviewed.
They compare their office mailbox with bizarre gmail and yahoo Gb mailboxes and feel that if gmail can give 2 gb and then they shd get atleast 500MB. my boss already have 1.5 gb mailbox size and i told him couple of times that big mailbox more prone to corruption & recovery problem.

I always make them clear that "there is no limit, u must restrict urself " how u do house keeping thats the most imp thing rather than increasing quota" .Moreover (i said to them ...)we should compare our quota with other organization not the commercial giant like yahoo or gmail.

just wondering how other organization set quota those who have 150-200 users

2- Tape Backup
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this is not related to lotus but just thought that there could be someone on EE whose role c'ld be similar to me (1 man show system administrator including lotus administrator)
we have total 400GB over data(including 30gb for mails) which we takes in 7 dlt 40/80 tapes every month , i had attended a seminar from EMC2 "how to make storage simple" and these guys were saying that 70% IT professional around the world now interested to go for Disk(IDE HD) backup rather than tapes .
i was just wondering how u guys do backup ?
handling so many tapes is also a problem in case of recovery  and pls if any of u have bad experinces of tape recovery or strong advantage of disk backup then let me know .

thanks
adeel
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blackberrymspl
Asked:
blackberrymspl
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2 Solutions
 
Bozzie4Commented:
Combine quota's with (server based) mail archiving, then you can tell your users 'if you want to keep it, put it in your archive' or 'if it's older than 3 months, look in your archive' depending on the situation.

Disk backup can't really replace tape backup in all situations.  You still need tapes (or something else)  to put away in a safe location, if disaster strikes hard (office burns down for instance).  But disk backup is a lot more convenient for day to day tasks (like restoring a single document from a Notes database) and will be faster (disk speed <-> tape speed).  So yes, we use it too :-)

cheers,

Tom
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qwaleteeCommented:
Hi blackberrymspl,

EMC is full of it, they want to sell you a SAN or something.  You may be interested in that, but it is going to be more expensive, and I see little point for you.  You can do that TODAY with added storage -- just set your backup software to backup to a disk device.

You'll still be backing up the disk backups to tape, though.

Quotas -- the gmail phenom has raised the stakes even in corporate.  50-100MB quotas are long gone.  Now, anywhere from 200-500 is becoming common.  Many places have no quotas at all.

Best regards,
qwaletee
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Bozzie4Commented:
Yeah, don't use an EMC san to do backup - to - disk :-)
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jjpatonCommented:
I always put a mail policy in place that includes quotas, different levels for different users/ emails received. Something like: Basic level 40MB (you will be surprised at how many people will cope perfectly with it who wouldn't otherwise clean out their mail file); PAs 100MB; Managers 200MB; Revenue email 400MB (anyone whose email has a fairly direct impact on company revenue). Combine this with auto archiving policies, and negotiate generously with anyone who can't cope (their email will be much slower anyway :D ).
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qwaleteeCommented:
jjpaton,

You perm or consultant?

- qwaletee
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jjpatonCommented:
been perm - that's where I'm harshest with mail quotas, currently contracting.
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qwaleteeCommented:
jjpaton,

> currently contracting
Long or short?  Geography?  I'm always on the lookout for a good pair of hands for the right situation.

- qwaletee
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blackberrymsplAuthor Commented:
qwaletee

what ur geography? name ?
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jjpatonCommented:
Thanks DG but I'm in Syd, Oz on contract to end of the year
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qwaleteeCommented:
blackberrymspl,

I'm in the US, based in the NYC area, but my company is all over US/Canada.  (Technically, all over the world, but I've only got a certain scope!)

- qwaletee
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qwaleteeCommented:
jjpaton,

OK, thanks. You never know when we might get an global contract with offices down under.

Have you always lived there?

- qwaletee
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blackberrymsplAuthor Commented:
i c thanks qwe

whats ur name btw?

ur profile is empty , i mean native country , company name (if not bound by disclosure ) and lotus strength in ur company in terms of servers and applications, users.

don't mind but little bit curious about notes guru :-) historically there has been quite enlightening sessions with u in regards to my problem.

rgs
adeel
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qwaleteeCommented:
Well, I can't give away all the screts ;)

A few peple on EE have managed to correlate some of my postings here with other activity, and know what my name is.  I don't think anyone knows my current company, though some know my small business name, under which I've done "independent" consulting.
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blackberrymsplAuthor Commented:
well ;)

sure u r not Pierce Brosnan , name cannot be so secret like 007 ;-)

can provide me email address so we might be in touch other way

rgs
Adeel
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qwaleteeCommented:
It is in my profile
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