Rule to mark sent item as "unread"

Posted on 2005-04-20
Last Modified: 2007-12-19
Is there a way to have all messages I send go into sent items as "unread"? I could not find a way to do this using Rules. I am using Outlook 2003 on exchange


Question by:apluck2
    LVL 76

    Expert Comment

    by:David Lee
    Hi apluck2,

    I can write a macro that'll do this but quite frankly I don't see why you'd want to do this.  If you don't mind explaining a bit about what you're looking to accomplish I might be able to suggest something.


    Author Comment

    Hi BlueDevilFan,

    I'm trying to find a way of managing my sent items so i can figure out who I need to chase up (ie. who has not replied to my messages)

    Ideal solution would be an answer to this question, which you have commented on

    Having thought about it, rather than marking the sent items as unread, I guess I could set an automatic rule to flag sent items with a red flag, and then go through and mark them as complete manually... the messages left as red, are then not complete...

    needs to be exchange based rather than client based, as it would then work correctly with messages sent from the Blackberry.

    this would work for me, unless you can think of an automatic way of flagging, based on whether or not there has been a reply (see linked question)


    Author Comment

    Just checked, I cant even red-flag all sent items using a rule... any ideas?

    LVL 76

    Accepted Solution

    Hi, Al.

    With the added desire for this to be Exchange based rather than client based, I'm afraid your prospects don't look too good.  Writing code for the client end is relatively simple.  Writing for the Exchange end is quite a bit more difficult and introduces new problems.  Exchange-side code would have to run on the Exchange server.  If you are personally in control of your Exchange server, then that might not be a problem.  If instead you're in a medium to large company, the IT folks may not like the idea of running code on the email server that could potenitally cause problems for your entire mail system.  Imagine if everyone in your organization wanted to add code to the server.  I'm an Exchange admin in my organization and I know we'd never allow that.  This aside, there's still the problem I described in your other post of determining if there has been a reply.  It's just not as straightforward a process as one would hope.  

    I can give you a macro that'll red-flag all the items in your sent items if that'd help.  It'll be client based though and you'd have to run it manually, or we could set it to run each time you start Outlook.  I could also write a macro that'd automatically flag every message you send as it hits your Sent Items folder, but again it'd be a client macro and wouldn't flag anything you send from your Blackberry.  Then again I'm pretty sure that you could just set the flag on messages as you send them, at least from Outlook.  I don't know about Blackberries, I avoid them like the plague.  

    Another option might be to write a macro that'd create a task each time you send a message.  In my opinion that'd be better than flagging sent items, but it'd still be a client-side process that wouldn't work for items you sent from the Blackberry.

    There may well be third-party products that connect to Exchange and provide this kind of functionality.  You can have a look at this web site ( to see.  This site specializes in Outlook/Exchange and has links to many different additions to both.  

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