Headed Paper behind word document in PDF

Posted on 2005-04-21
Last Modified: 2008-02-01

Basically the situation is as follows:

We have been asked to email digital copies of documents we would normally post to clients overseas as they will recieve them instantly rather than waiting a week or so for the documents to be flown over... however we would like them to appear exactly as they would if we really posted them by having the headed paper behind the word document...

The way we currently print documents (as i'm sure most places are) is to write the document in word and press print... the actual headed paper is already in the printer... so when we create our PDF files, we get exactly what we would see on the screen... what i'd like to do now is put the headed paper over the top of every page in the PDF document... do you see where i'm coming from?

Our headed paper consists of a colour block which must touch corner to corner when viewed in the pdf reader... and it also goes right up to the top of page... basically imagine a big solid block without any margins at the top of the page, touching the top, and both sides without any margins... the footer is basically a line of centred text.

I do have the source file for our headed paper in publisher, pdf & psd format... and i also own copies of acrobat 7.

Any help would be greatly appreciated.

Question by:ukkrew
    LVL 44

    Accepted Solution

    You can use Acrobat's Watermark&Background feature (Document>Add Watermark&Background... menu item). A watermark is a "stamp" that's placed on top of the page content, whereas a background is placed behind it.

    However, some PDF documents come with their own white background. This means that if you place something behind the content page, your background will be hidden by the pages own background. You may be able to configure your application to not do that, or you have to remove the white background before you apply the Watermark&Background feature.

    Acrobat will use a page from a PDF document as your watermark or background, so your letter head pages are already in the right format.

    Author Comment

    ah brilliant - is there any way to make this happen automatically, so when someone PDFs a document up the background / watermark will be automatically applied?

    LVL 44

    Expert Comment

    by:Karl Heinz Kremer
    Yes, but not easily: You can create a PostScrip file that will be included at the time Distiller converts your document to PDF. This does however require that you can write PostScript.

    Other PDF generators allow you to specify a background image that will always get applied when you create a PDF file, Distiller does not do this.

    Alternatively, you could also create a batch sequence that applies your background to one or more files (either all documents currently open in Acrobat, a number of PDF documents on the disk, or all PDFs in a certain directory). This would eliminate any errors setting up the background job: You do this once, and then you just use the configuration that's already setup. You would still have to do this for every new file, but it would be just a few mouse clicks.

    You can find the batch processing function under the "Advanced" menu.
    LVL 44

    Expert Comment

    by:Karl Heinz Kremer
    The Aloha PDF Suite ( does support the imposition of letter heads.
    LVL 44

    Expert Comment

    by:Karl Heinz Kremer
    ... at the time of PDF creation. Sorry about that.

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