Additional Contact Lists

Posted on 2005-04-21
Last Modified: 2010-04-08
I have been asked to create an additional contact list in Outlook (as in both have personal contacts and this one), where only two people will have access to it.  When one person changes something, it needs to automatically update it in both areas.  Then they want this contact list to sync up automatically with their Blackberry.  

So ... my question is ... can someone point me in the right direction on creating something like that?
Question by:CynderWolve
    LVL 15

    Expert Comment

    Are these users sharing a .pst file?  If they are, or if they're on exchange, this is doable.  

    If the .pst file is shared, you'd go to personal folders, right click, select new folder, then, in the create new folder windows, change the selection for "folder contains" to Contact Items, and give it a name (e.g. shared contacts).

    Once created, the Intellisync component bundled with the Blackberry allows you to specify, from the items available in Outlook, which Contact folders you want to use - you can keep or remove the default contacts, as well as add any additional contact folder to be sync'd.  

    Author Comment

    Thank you for the answer!  Unfortunately, they aren't sharing a .pst file or on exchange.  I know many users have wanted exchange, but I don't know what's the likelihood that we'll ever get it.  So ... how do I go about sharing a .pst file?  Are there any downsides to it?
    LVL 15

    Accepted Solution

    There are no downsides that I know of to sharing a .pst file, and if your users each have their own, you could create a third .pst file for only the contacts, and share that one between the two profiles.  

    To do this, you'd go to Start, Settings, Control Panel, mail.  This will bring up the mail setup - outlook window.  Click on Data Files.  On the new window, click "Add...", then click ok on the next window to add a pst.  in the "create or Open Outlook Data File" window, give the pst file a name you'll remember (contacts, for example), the save it to a folder both profiles can access, such as c:\shared (which you can create from that dialog box.)

    Once created, you'd go into the first profile, open that .pst file, then create a contacts folder witihin it.  Next, close Outlook, reopen under the second user profile, then open that .pst file, where the contacts list should be visible.  If these are to be contacts for emailing, within each profile, after opening that .pst file, you'd want to set the properties for that contacts folder to be displayed as an Outlook Address Book.

    Author Comment

    Thanks for the help!  

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