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Set up resource in Exchange

Exchange 2003, Office 2003.

So I have read a few posts on this but I am not entirely clear on what I need to do.

I want to set up a public calendar for our boardroom.  When someone schedules a meeting they can select resource (I am assuming this) and choose the boardroom.

Now if someone wants to setup a meeting, they can look at the boardroom calendar and see when its available.

Currently I do not have a boardroom account set up in exchange.  Is this setup in AD?

Thank you,
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GDoucette
Asked:
GDoucette
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2 Solutions
 
ATIGCommented:
You could just setup a public folder and create a caledar in the public folder called boardroom
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GonzoBuggsCommented:
You would simply create a public folder in Outlook and assign it appropriate permissions.  You would likely permission anonymous as "contributor" so meetings cannot be changed.  This does, however, require someone to administer changes and deletions.  The public folder must e made visible in Exchange system manager.  You would then need an "auto accept" sink if you want the folder to respond back to meeting requests with acceptance.

The easiest  way to do this is to simply create a public folder that uses the Calendar form, and ask people to schedule the meeting in the public folder first, then create a meeting request.

There is certainly the capability to go beyond that, as noted in the first paragraph, but that does get more technical.  Here is a link that may help:

http://www.slipstick.com/calendar/skedresource.htm

-Gonzo
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GDoucetteAuthor Commented:
But then when people set up a meeting, how can they book boardroom.  I would like for them to be able to add the boardroom as if they are adding another person to their meeting request.

I read something similar in this post:'


http://www.experts-exchange.com/Networking/Email_Groupware/Exchange_Server/Q_20699268.html?query=book+resource&clearTAFilter=true
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GonzoBuggsCommented:
Check the link I referenced above.  You would need to setup an auto-accept sink.  How hard this is depends on your technical ability.
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Exchange_AdminCommented:
Check out this link:
http://www.microsoft.com/technet/prodtechnol/exchange/2003/library/autoaccpt.mspx
Auto Accept Agent Deployment and Administration Guide
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RodlabCommented:
Here's an excellent step by step guide to setting up resources in Exchange/Outlook....

http://www.msexchange.org/tutorials/MF019.html

Relates to 2k but should still work.

Jason
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GDoucetteAuthor Commented:
Both Solutions would work,  but Rodlab's link was dummy proof.  Quick and Easy.

Thanks to both of you.
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RodlabCommented:
No worries, glad it worked.

Jason
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