How to customize Outlook 2003 for sharepoint integration

Posted on 2005-04-25
Last Modified: 2008-03-10

I tried to add a post in Sharepoint topic under Networking, but no one replied till now. So, I am posting the same question here, as I have seen most sharepoint questions asked in this topic.

My question is:

Hi I have 2 sharepoint servers(Test & Production) on the same domain. I don't want my users to post the documents to document workspace to Test server using outlook 2003 shared attachement option. How can I control the option?

When I add a attachement in the outlook 2003 it asks me if I want to share the document. In the dropdown it shows, My Site, Test, Production. I don't want the Test to appear in the dropdown. Am I seeing b-cos I am the admin or all my users can see that. Do any one know, How to control that option.

Question by:angireddy
    LVL 74

    Accepted Solution

    Like many Sharepoint items... its difficult to "Hide" them from users... but its easy to deny them access.  I would agree with you that removing them is better, and less confusing for users... but if you have an active Sharepoint server on your network then most likely, Outlook will pick it up as a viable place for a document workspace.  If users don't have permission to create sites on that server, then they will get an error message.  

    As I'm typing that... I am thinking that if you have automatic site creation enabled on the server, then THAT is what makes it show up in Outlook... I don't have a test server running that I can check that with, but you might want to first try disabling "automatic site creation" on your test server and see if that removes it.


    Author Comment


    I will be trying that soon. I am having some issues with the network. I will get back to this soon.

    Thanks for the idea.


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