?
Solved

Send an email with an "Add to my calendar" link included

Posted on 2005-04-28
1
Medium Priority
?
241 Views
Last Modified: 2010-04-08
We have a website request form on our intranet that has a few dates:

Desired Delivery Date
Desired Go Live Date
etc.

When the form is filled out, it (formmail.php) sends an email to a list of specified recipients.

The email format looks like this:
-----------------------------------------------------
The website request form submitted:
RecordID..................: 04/27/2005 15:29:21
First name................: john
Last name.................: smith
Phone...................: 555-1212
Department................: HR
Desired completion date...: Fri Apr 29 2005

What i'd like to accomplish is:

Somewhere in the email body, have a link that i could click on and have some/all of the above info added to a calendar item/event in Outlook.  Ive seen links in web pages to "Add to My Favorites" and thought it may be possible to do the same for Add to Outlook. Any suggestions? Thanks.

0
Comment
Question by:nriddock
1 Comment
 
LVL 76

Accepted Solution

by:
David Lee earned 2000 total points
ID: 13890187
Hi nriddock,

Yes, there are ways to accomplish this, though they may not be very practical.  Here are the ways I know of.

1.  Create a script, e.g. using VB Script,  for adding the task.  Store the script in a central location that anyone receiving the email can access.  Create a link to that script and include it in the email.  When the recipient clicks on the link the script is launched and it adds the item to the calendar.  The downside to this of course is that it isn't really safe computing.  Anyone with access to the central location can add a script and send a link to it.  Staff who are used to receiving such links and acting on them will click without thinking.  The results could be disasterous.  This approach also isn't practical for anyone who cannot access the central location.  And of course this method requires writing a script for every item and keeping it in the central location for as long as someone may need to add the item to their calendar.  It may also run into problems with anti-virus software which could see the script as a virus.

2.  If you have someone with programming skill, then they could write a central application that would send out the calendar items.  Clicking on the link would send a request to this central application and it would respond by sending a calendar request to the requestor.  This method solves most of the problems in the first approach.  

3.  Use a third-party tool like Infuzer (http://www.infuzer.com).  It will require installing a client application on each recipient's computer and your calendar items will go through a third-party service, which could be a problem, but it works quite well.  Another alternative would be to create your own Inuzer-like application.  It's not as difficult as it might seem so long as the intended audience is just your own organization.  

I hope these help.  Let me know if there's anything more I can do.

Cheers!
0

Featured Post

[Webinar] Cloud and Mobile-First Strategy

Maybe you’ve fully adopted the cloud since the beginning. Or maybe you started with on-prem resources but are pursuing a “cloud and mobile first” strategy. Getting to that end state has its challenges. Discover how to build out a 100% cloud and mobile IT strategy in this webinar.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

By default Outlook 2016 displays only one time zone in the Calendar. The following article explains how to display two time zones in one calendar view.
MS Outlook undoubtedly is the most widely used email client.Its user-friendliness, cost effectiveness, and availability with Microsoft Office Suite make it the most popular email application.  Its compatibility with Microsoft applications like Exch…
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…
This is my first video review of Microsoft Bookings, I will be doing a part two with a bit more information, but wanted to get this out to you folks.
Suggested Courses

862 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question