Private Option not available for appointments in calendar in public folders

Posted on 2005-04-28
Last Modified: 2010-04-08
I have customer that uses a calendarin  public folders to track company appointments. They would like to make some appointments private, but the priviate option is grayed out. This is no problem on users personal calendard. Can someone confirm that the private option is not availible in public folders, or is there a configuration problem some where. Thanks
Question by:OnsiteIT
    LVL 76

    Expert Comment

    by:David Lee
    Hi OnsiteIT,

    By its very definition a "public" folder is a place to put items that others can see.  Why would anyone want to put a private item in a public folder?  

    LVL 1

    Author Comment

    I do not disagree with you, this is what I told the customer. But I did promise that I would ask some "higher athorities". The real problem is they want to keep everything on one calendar and be able to control what different people see.
    LVL 76

    Accepted Solution

    I don't believe it's possible, but I'm not sure we can show that written down anywhere.  I'm confident that Microsoft intended Public Folders to be public and visible to all, so I don't know that they produced any documentation noting that items in a public folder can't be made private.  It's such a plain and obvious violation of the idea of putting information in a public place that I doubt they felt it was necessary to point that out.  Public folder visibility can be controlled, so it is possible to keep staff who shouldn't see the contents of a public folder from seeing it, but anyone with access to that folder can see everything in it.

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