Integrating Lotus Notes 6.5.1 with external email vendor that uses pop3/stmp

Posted on 2005-05-04
Last Modified: 2013-12-18
I am implementing an email and calendaring system using Lotus Notes 6.5.1 as the client for each of my users. We are a small business that was once part of a much larger org that used Lotus Notes, thus the legacy.

In past use, we had become accustomed to being able to replicate our mail files to our local client, replicate our calendars to our local clients and provide access to our teammates for our calendars and mail files.

For a variety of inflexible reasons, our current set up requires that we utilize the services of an email vendor that uses pop3/stmp to communicate mail back and forth to our client stations.  This works fine... almost.  Deletion replication back to the email vendor does not work.  I suppose that this is easily solved on their end through some sort of auto expire convention.... just delete the mail on their side every so often.  I really would not care but for the fact that we pay for excess storage.

The real issue that we are encountering is calendaring.  With everyones mail/calendar file now residing on their local machines and not on a server, accessing my collegaues calendar to see where he/she is or scheduling meetings for others has become problematic.  Our email vendor's calendar tool (iMail?) is not useful and does not replicate either way (up to us or down from us).

I suspect that to make what I need work, that I am missing something.   Is it possible to insert a locally installed server with a Notes server on it that would pull down all of my local client's email, at which point my local clients would replicate to it?   I am presuming that Notes can automatically replicate all mail users to the external vendor.  I am also presuming that local users could simply replicate their calendars to this server and we could avoid the use of the external vendors calendar feature altogether.

As an aside, we are also attempting to establish a blackberry solution for our senior exec group.  We have mail forwarding working fine with the email vendor,  however, calendar replication is a problem here also.  

We are running winxp pro machines locally.

thanks for any thoughts.

Question by:bilesja
    LVL 15

    Accepted Solution

    Don't use the "Leave mail on server" option for your pop3 connections (which you probably do)

    Can't you have the external email vendor just relay all the mail over smtp to your own Domino server ?  Then you can do what you want on your side, and you have full control over the environment.


    LVL 15

    Expert Comment

    Oh, and there are some tools that let you pull (through pop3 if necessary) the mailfiles from your mailvendor, to your own domino server.  1 tool is (or was) RHPop3Connect -> do a google, you'll probably find it


    LVL 46

    Expert Comment

    by:Sjef Bosman
    If I read your story correctly, you don't have a Domino server installed?? Get it, asap, and then try to convince the higher echelons that the "variety of inflexible reasons" just isn't good enough. ANY email-provider will allow you to have some sort of SMTP service to your server. And vice-versa. The setup you're after will work but will be a constant pain in the behind for an organisation with more than 5-10 people.

    Could you tell us these reasons, so we might be able to give you some ammo to counter these showstoppers?

    Author Comment

    Bozzie---where is the option to

    Don't use the "Leave mail on server" option for your pop3 connections (which you probably do)

    I can not seem to find it
    LVL 15

    Expert Comment

    In the Account document for the POP3 configuration in the Notes Client's personal addressbook

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