Limiting shared folders in outlook 2003

Posted on 2005-05-09
Last Modified: 2010-04-08
We have an outlook 2003 server with outlook 2003 clients.  Our CFO wanted the executive secretary to have access to his folders in outlook, so I enabled sharing and set the secretary up specifically on the share.  However, now anyone can see his folders!!  How do I set a share up so that only  defined individuals have access to the share?
Question by:CLSTEAM
    LVL 21

    Expert Comment

    OK, I assume we are talking about an Exchange Mailbox, is that correct?

    If you go to the folder list, right click on "Mailbox - UserName" and choose propterties and then permissions tab. Sounds like you have "everyone" set with permission to the mailbox.
    LVL 21

    Expert Comment

    ps just remove any group accounts that are giving everyone access.

    Author Comment

    It is an Exchange mailbox and the default permissions are "none" for anonymous" and guest.  The group "Everyone" is not listed.  Curiously, even for those mailboxes where NO SHARE has been enabled, even these (i.e., ALL) mailboxes are visible as though "SHARED".
    LVL 17

    Expert Comment

    Are you checking the individual folders in the mailbox as well as the mailbox itself ? Same general prodecure: right click, properties, permissions.
    LVL 21

    Expert Comment

    Can you describe a little more what you mean by this statement "even for those mailboxes where NO SHARE has been enabled".  Describe how that is differenet than the CFO situation please.  I'm not sure what you mean by that.

    When you say you enabled sharing, are you talking about going to the permission tab for the CFO's mailbox (mentioned above), added the asst's name, and gave appropriate permission?

    Additionally, everyone can access any of his folders?  Or just his calendar for example?
    LVL 21

    Accepted Solution

    OK, sorry, now that I re-read that I think I got it, sorry it's early in the morning.  You are saying that everyone can see everyone else's mailbox, regardless of any permissions that may have been assigned, right?

    Sounds like this doesn't have anything to do with sharing the CFO's callendar with their asst.  More likely the everyone group is inheriting permission to all mailboxes, and it just wasn't noticed previously.  See this article:
    XADM: Exchange 2000 Users Have Full Mailbox Access to the Mailboxes of Other Users (328670);EN-US;328670

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    Highfive Gives IT Their Time Back

    Highfive is so simple that setting up every meeting room takes just minutes and every employee will be able to start or join a call from any room with ease. Never be called into a meeting just to get it started again. This is how video conferencing should work!

    Granting full access permission allows users to access mailboxes present in their database. By giving full access permission one can open and read the content of any mailbox but cannot send emails from that mailbox.
    Outlook Free & Paid Tools
    Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
    This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …

    737 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    22 Experts available now in Live!

    Get 1:1 Help Now