Permissions in Outlook/Exchange folders not effective

Posted on 2005-05-11
Last Modified: 2008-07-03
Exchange server 2000 and Outlook 2000; server os is Server 2000 and Workstation OS is Win XP Pro.

I need to enable only certain folders in Outlook for access by one other user. User A is the owner of the mailbox. Opening Outlook with User A>right click on folder>properties>permissions and then added User B with the necessary privileges. The User A Mailbox>permissions is set with User B with Folder Visible only.

Going to User B, configuring Tools>Services>Exchange>Advanced and selecting User A as an additional mailbox to open. User B has full access to all email folders of User A. I checked each folder on User A individually and made sure that the folders not requiring access by User B has been set to Default - none and Anonymous - none and nothing else.

Help will be appreciated.

Question by:about-it
    LVL 22

    Accepted Solution

    In Outlook --
    On the Tools menu, click Options, and then click the Delegates tab.
    Click the delegate (delegate: Someone granted permission to open another person's folders, create items, and respond to requests for that person. The person granting delegate permission determines the folders the delegate can access and the changes the delegate can make.) you want to change permissions for, and then click Permissions.
    Change the permissions for any Microsoft Outlook folder that the delegate has access to.
    To send a message to notify the delegate of the changed permissions, select the Automatically send a message to delegate summarizing these permissions check box.
    Note  If you want your delegate to be sent copies of meeting requests and responses sent to you, give the delegate editor permission to your Calendar folder, and then select the Delegate receives copies of meeting-related messages sent to me check box


    Author Comment

    thanx Atig,

    Currently not on site and since it's not mission critical, I'll only try it next week Tuesday, will keep you posted


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