setting a time to live on messages with exchange 2003?

Posted on 2005-05-11
Medium Priority
Last Modified: 2010-05-18
I work for a school, who has opted to require all students to get e-mail accounts on the school e-mail server.  Since this is a severe strain on resources, we are limiting the accounts to 20MB each.  Due to this though alot of students are complaining about messages sent to them on the student distridution list (announcements that do not directly affect them or their studies) and how it is wasting their e-mail space and spamming them.  

The topic of a seperate "opt in" list for the announcements was flat out rejected... so I have been asked to find a way to set a "time to live" on the announcements so that if they are not opened within the TTL period they are deleted.  The only similar feature I know of is the feature that deletes all e-mail of a certain age.  I offered this with skepticism and they rejected it too, as I expected.  

So, is there a way, or 3rd party program, that allows a message sender to set a TTL on a message so that it is deleted after the time expires?  If not, does someone have another possible solution I can offer them?

This isnt an emergency, but I do need to find something before our next meeting in a couple days.  My google searches are only finding management tools for exchange, and not what I am searching for.  
Question by:cymrich
  • 2
LVL 26

Expert Comment

ID: 13983518
i give u a free utility...as u said these are anouncements and u folks know the subject line... yes.... use exmerge to find the email and delete it from all users mailboxes...
for instance u tell all the students that any anouncement will be deleted after three days
whether they read it or not(that is what u folks want and are saying?//)...then u have to remember to run  the exmerge three days after u send that anouncement to delete the email...from everyones mailbox.....
unless u send millions of anouncements then it will be a bit hard...

Author Comment

ID: 13987965
when school is in session they do send alot of announcements.  Exmerge wont be effective.  

Also, they are looking for something that gives them the ability to do it themselves.  "them" being multiple people from various offices on campus.  

I highly doubt the solution that they want exists.  If such a thing did exist it would be giving users too much power and eventually someone would abuse it to harrass or otherwise inconvenience others.  
LVL 26

Accepted Solution

Vahik earned 2000 total points
ID: 13988297
ok i give u another solution...
ask all students to create a folder name ANOUNCEMENT on their exchange\outlook
profile....ask them to create a rule to move all the emails from a distribution list to
anouncement folder upon arrival....using mailbox manager delete the content of the folder after certain days...do u know how to use mailbox manager???
if the anouncement folder is a primary folder then u use others if it is a sub folder u
click add and then add for example  inbox\anouncement... and set it delete imediately...
i know this is not what they want...i just write them for the future if someone visits this
problem later....i hope u dont mind...

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