Duplicate Entries in Outlook Contacts

Posted on 2005-05-17
Last Modified: 2010-04-08
Is there a way to get rid of the duplicate entries for your Outlook contacts when viewing your address book? For example, some users have Doe, John three times, one for email, one for fax and one for other home phone number. The weird thing is Doe, John only shows up once if you open Outlook contacts.


Question by:Justin Durrant
    LVL 76

    Expert Comment

    by:David Lee
    Hi jjdurrant,

    I'm assuming that by "viewing your address book" you mean the list of available addressees that appears in the "Select Names" dialog-box when you are addressing a message.  If so, then John Doe isn't there three times as evidenced by the fact that he only appears once when you open Outlook Contacts.  What you're seeing are all the various addressing possibilities for John Doe.  If Outlook didn't present you with all the addressing options for a given entry, then how would you choose between the various addresses for a contact with multiple email or fax addresses?  I don't know why the other home phone number is showing up in the address list unless Outlook is taking it as a possible fax number.

    LVL 23

    Author Comment

    by:Justin Durrant
    That's correct.

    So is there a way to just show the email address and not the phone numbers?
    LVL 76

    Accepted Solution

    Yes, but it may interfere with other applications and functions that use Outlook's address book.  Here's a link to a site that explains the issue and offers an add-in to combat the problem.
    LVL 23

    Author Comment

    by:Justin Durrant

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    How to run any project with ease

    Manage projects of all sizes how you want. Great for personal to-do lists, project milestones, team priorities and launch plans.
    - Combine task lists, docs, spreadsheets, and chat in one
    - View and edit from mobile/offline
    - Cut down on emails

    Learn more about the importance of email disclaimers with our top 10 email disclaimer DOs and DON’Ts.
    Use these top 10 tips to master the art of email signature design. Create an email signature design that will easily wow recipients, promote your brand and highlight your professionalism.
    Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
    To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

    759 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    11 Experts available now in Live!

    Get 1:1 Help Now