Invitation to public calendar

Hi Experts,

I currently running exchange 2000 and has mix office client office xp and office 2003. I want to make an appointment in outlook and invite the  public calendar. How can that be done?
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jli168Asked:
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javajwsCommented:
From:
http://www.slipstick.com/calendar/scheduleall.htm

Even though Microsoft Outlook makes it easy to coordinate meetings with other Microsoft Exchange Server users, there is no built-in mechanism for maintaining a central calendar. Of course, the concept of a central calendar means different things to different people. Some organizations are looking for a centralized view of every person's availability, while others want to keep a common calendar of important company events.

Quick and dirty method for sending personal appointments to a public calendar when you first create the appointment: Invite the public folder. All public folders have e-mail addresses, even though they may be hidden from the GAL.

-----------------------------------
One way to find the hidden e-mail addresses of the public folders is:
Go to Active Directory Users & Computers, right-click on
your Domain | Find | change the Find drop-down to "Custom Search" and click on the "field" button, followed by "public folders", "Proxy Addresses", then add:
Proxy Addresses          Ends With            yourdomain.com

Finally click the "Find Now" button.  If e-mail addresses are not displayed, goto "View"..."Choose Columns" and add "E-mail addresses".


Best of luck!
jli168Author Commented:
Hi javajws,

Thanks for your comment. I have done it in a different way. But it's the same idea. I know that the public folders can have email address and this is how i did it.

I create the public calendar from and exchange admin account. Then I go into the exchange system manager on the exchange server to enable email on the folder. It will create and email address by default with exchange 2000.

My question comes after this.

When i set an appointment and invite the publiccalendar@domain.com to join a meeting it was sent but it did not add the meeting request on the public calendar.  I got an email that come back to me from postermaster saying email was delay.

Why is it returning a postmaster message? Is it because it does not have a real mailbox? How can i make it so that it will automatically accept the inviting if there is a way to make it work?

Thank you

JL
javajwsCommented:
If you have the e-mail address correct, you shouldn't get a delay message from postmaster.  Try the method described below to verify that you have the correct e-mail address.

The public calendar appointments are not "accepted" or "rejected"....they just appear there.  Someone could go into it and "accept" or "reject" them...but there is no need to.  They automatically appear on the calendar.

The other problem with public folders is that you don't get the free/busy information.  Two appointments could be created at the same time.  You might want to consider using mailboxes and setting the auto-accept options via Outlook, depending on what you are using it for.


------------------------------------------------------------
---------- TO VERIFY THE E-MAIL ADDRESS ----------
------------------------------------------------------------
Go to Active Directory Users & Computers, right-click on
your Domain | Find | change the Find drop-down to "Custom Search" and click on the "field" button, followed by "public folders", "Proxy Addresses", then add:
Proxy Addresses          Ends With            yourdomain.com

Finally click the "Find Now" button.  If e-mail addresses are not displayed, goto "View"..."Choose Columns" and add "E-mail addresses".

jli168Author Commented:
Thanks javajws, it was indeed my email address. I created a mail and post and enable email then i deleted it and create a calendar with the same then. It was sending to post mail and post email address which does not exist. I clear up the issue and I am able to see the invitation in public calendar now. Thank you.

I have another question:

What is the meeting required modification, maybe the location or time need to be change? How can the public folder get updated?


JL
javajwsCommented:
If the meeting requires modification, you are better off doing the modification on the public calendar and sending out the update from there.  Otherwise, there is an issue with meeting updates.  It will send the public calendar an updated meeting notice, but the original one will stay on the calendar.  It's just an issue with using e-mail addresses on folders.  Again, that's yet another reason to setup a seperate mailbox, rather than using the public folders.

We have mailboxes for our conference rooms.  When we want to reserve them, we include the conference room as a resource and it auto-accepts the meeting (assuming the room isn't already booked).

Best of luck!

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