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Restrict network printer access

npinfotech
npinfotech asked
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Last Modified: 2012-08-13
I have a few network printers I would like to restrict access to.  

What are some low cost ways I can do this?

I have a laserjet 4200n with a built in web server.  I also have a few smaller and older laserjets networked by jetdirect (170x) and netgear print servers.

 
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Erik BjersPrincipal Systems Administrator

Commented:
if you share the printers on a server Win 2000 or 2003, you can set permissions on the printers the same as you do files.  I'm not sure if this feature is available in XP or not.

Author

Commented:
Please note the laserjet 4200n has a print, not web server.  
Erik BjersPrincipal Systems Administrator

Commented:
still if you install the printers on your server as local printers (USE TCP/IP ports), then share them from there you can set permissions.

Author

Commented:
ebjers
thank yoou for the suggestion.  Can you provide instructions?

Also, how does this prevent others from just accessing it directly?
Erik BjersPrincipal Systems Administrator

Commented:
First off,

1 What printers do you want to restrict (modle)?
2 How are they connected to your network?
3 Are you running any kind of domain?
4 What is the modle of the netgear print servers?
5 Do your users log into there local system or into a domain?
5 What OS are you running?

Then I can give you instructions

Author

Commented:
1. Printer Models (all hp)
- laserjet 4200n
- laserjet 5mp
- laserjet 1200(x2)
2. Ethernet
3. Windows 2000 domian
4. Print servers:
- hp jedirect 170x print servers(x3)
- netgear PSE2C67E (x1)
5. yes
6. mix of windows 2000,windows 98, windows XP desktops

Erik BjersPrincipal Systems Administrator

Commented:
One more ?, which printers are connected to wich print servers?
Erik BjersPrincipal Systems Administrator

Commented:
Are you sure of the modle number on the netgear? I can not find it on the netgear site.  How old is it?

Author

Commented:
lserjet 1200+netgear
laserjet 1200+jetdirect 170x
laserjet 5mp+jetdirect 170x
laserjet 4200n standalone print server
Erik BjersPrincipal Systems Administrator

Commented:
What does the netgear looklike, USB paralel, 2 printers 1 priter...?

Author

Commented:
usb

Author

Commented:
netgear print server modle ps121

http://www.netgear.com/products/details/PS121.php
Erik BjersPrincipal Systems Administrator

Commented:
These instructions should help you setup your printers as local printers on your server

For instructions on installing a printer on a TCP/IP port go here
http://www.le.ac.uk/cc/dsss/docs/print-driver.shtml

As for sharing the printer, just right click on a printer and select share (put I think it’s covered in the link above)

To set permissions right click on the printer and select properties, go to the security tab and set permissions just like you would on a file

This should get you in the right direction.

Since you only have one printer on each print server you should have no problems.  Makesure you have your printer CD's handy.

Once the printers are shared you can add them to user's accounts like you would add any network printer

Alternativly you can use a login script:
you can use a tool called con2prt.exe to mapp printers in a script

go here to get con2prt.exe
http://www3.ns.sympatico.ca/malagash/Downloads/Printers/con2prt.exe

go here for instructions on using it
http://support.microsoft.com/?kbid=181663

Please let me know if you need any more assistance.
Erik BjersPrincipal Systems Administrator

Commented:
OK you should beable to run the CD that came with the netgear printserver to install it on your server, please check the manual for more info on this.

Author

Commented:
I'll give it a shot.  Thanks a lot for the info!
Erik BjersPrincipal Systems Administrator

Commented:
NP, I'm not sure how much more help I can be with out actualy seeing it, trying to work from memory isen't always easy :-)  good luck.

EB

Author

Commented:
Ok, I think what you're saying will work.

I have the printers on IP addresses.  What's to stop someone from adding the printer by creating a TCIP/IP Port connection and connetcing from their laptops, independent of the server?  I can stop people from being able to install anything on their desktops, but when people bring in their laptops from home, or consultants come in, I don't want them to be able to use up our printers.  
CERTIFIED EXPERT

Commented:
No comment has been added to this question in more than 21 days, so it is now classified as abandoned.

I will leave the following recommendation for this question in the Cleanup topic area:
    PAQ with points refunded

Any objections should be posted here in the next 4 days. After that time, the question will be closed.

compfixer101
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Commented:
This one is on us!
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