Outlook - default pointer to PST files

Posted on 2006-03-23
Last Modified: 2010-08-05
Outlook 2003

At our company most of our users have multiple pst files...usually 1 pst for each client the user works with...
Some users have 30 or more individual pst files...

Those files are kept in a variety of places...some of them on one or more servers, some in the default location in the
users profile, some on the local D: drive...

When building new machines for these can be "perplexing" to find all the pst files and remap them on the new computer...

Does Outlook have any file that will can be transferred from the old Outlook to the new Outlook that
will automatically map the locations of these pst files when Outlook is opened up for the first time...

Example...we always grab the NK2 files and put them into the new install of the user has their "autofill" for "Send To" email address...

Hope this makes sense...

Question by:stevem5000
    LVL 11

    Accepted Solution

    Microsoft Office 2003 has a nice feature called 'Microsoft Office 2003 Save My Settings Wizard' I think that is what you are looking for.  It has a link in START MENU / PROGRAMS / MS OFFICE / MS OFFICE TOOLS / MS OFFICE 2003 SAVE MY SETTINGS

    Give that a whirl.... :)
    LVL 9

    Assisted Solution

    Why not use Public Folders instead? This will allow you to centralise the backups, and migrations as well as allowing multiple staff to open the client 'pst' or public folder mailboxes. Much more flexible.

    Hope this helps
    IPKON Networks Ltd
    LVL 2

    Author Comment

    DeadNight...looking at the wizard...right now it looks like it will do most everything except recognize where my pst files are located...but I hope to set up a test tomorrow and examine it further...

    IPKON...most of these are laptops, the guys travel, sometimes they can VPN back to our network, often times they they carry everything they need on their laptops until they can sync up again...sometimes that';s several days...occasionally, while public folders has some merits, wont work in this situation...

    Thanx for the ideas...

    Will report back my results...

    LVL 18

    Assisted Solution

    With the 2Gig size limitation erased by 2003, it seems to me that there shold be 1 .pst file with a seperate subfolder for each client.

    Each individual client's subfolder than can have it own inbox, calendar, task list, etc ............

    This way there is only 1 file to move and/or backup .........
    LVL 2

    Author Comment


    I certainly can't argue your point...makes sense...but then these are users, not computer people...

    One file would make it very, very easy to manage...but I have to deal with what I have...
    LVL 2

    Author Comment

    Well...I have searched and searched and can find nothing to do what I want...

    Dead Night's idea gets me part of the way...put really doesn;t address my pst issue...

    I need to close this post out and award the points...I'm gonna split the points more or less
    on...heck, I don't know...

    Hope this is ok with everyone...

    Thanks for you input

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