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Auto BCC items I send with Outlook 2002 and Exchange 2003

Posted on 2006-03-26
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Last Modified: 2012-06-27
I want to be able to auto BCC any message that I send within the domain to a collegue that I am training so that they can become fully informed on messages that I send. I would like all external mail to be excluded however as this is out of the scope of the training and impacts on my privacy.


Jim
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Question by:jsulliva1957
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David Lee earned 2000 total points
ID: 16299112
Greetings, jsulliva1957.

Outlook has no built-in mechanism for doing this.  You'd have to find a third-party product or script your own solution.  If you went the script route, then you need to be aware that accessing any address field, which this would have to do, is going to trigger Outlook's built-in security.  That means a dialog-box will pop up each time the script ran warning you that a program is accessing your mailbox and asking you for permission to allow it to continue.  There are ways around that, but they too require third-party controls/software.  Other possible, but not fully automatic solutions, would be to create a message template or a bit of script that'd create a message with your collegue already BBCd.  The difference would be that you'd have to click a different toolbar button, i.e. not the New button you click now, to create the message.  I can show how that's done if you want to use that solution.

Cheers!
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by:jsulliva1957
ID: 16305095
Thanks BlueDevilFan

The last option looks to be the best one. I do not want to put you to any trouble in guiding me towards this solution, but if you have a reference or it is not too much trouble I would appreciate it


Regards


Jim
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Expert Comment

by:David Lee
ID: 16316289
Hi, Jim.

It's no problem.  This is very simple.  Here's the code for doing this.  Follow these instructions to set it up in Outlook.

1.  Start Outlook
2.  Click Tools->Macro->Visual Basic Editor
3.  If not already expanded, expand Modules and click on Module1
4.  Copy the code below and paste it into the right-hand pane of the VB editor window
5.  Edit the code as needed.  I included a comment wherever something needs to change.
6.  Click the diskette icon on the toolbar to save changes
7.  Close the VB Editor
8.  Click Tools->Macro->Security
9.  Set the Security Level to Medium
10.  Test the macro by clicking Tools->Macro->Macros and selecting AutoBCCMessage in the list of available macros.  A new message will appear onscreen with your collegue's address filled in on the BCC line.

'<CODE>
Sub AutoBCCMessage()
    Dim olkMessage As Outlook.MailItem
    Set olkMessage = Application.CreateItem(olMailItem)
    'Change the email address on the following line
    olkMessage.BCC = "MyCollegue@company.com"
    olkMessage.Display
    Set olkMessage = Nothing
End Sub
'</CODE>

Follow these instructions to create the toolbar button.
1.  Click View->Toolbars->Customize
2.  Click the Toolbars tab
3.  Click New
4.  Name the toolbar
5.  Click the Commands tab
6.  Under Categories click Macros
7.  Under Commands click and hold on the macro Project1.AutoBCCMessage, then drag it out and drop it on the new toolbar
8.  Dock the toolbar somewhere onscreen
9.  Any time you want to create a message with your collegue BCC'd all you have to do is click the toolbar button.
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