[Okta Webinar] Learn how to a build a cloud-first strategyRegister Now


Changing Conf Rm AutoReply

Posted on 2006-03-27
Medium Priority
Last Modified: 2008-02-01
I would like to change the autoreply subject and description inside that is returned to a user when they send an appointment to a conference room.  I have two different scenarios that I want to change the reply on.

(ConfA = Conference Rm name)
1.   Users WITH permission to enter appointments.  They receive a reply that states;
          From: ConfA          Subject:  Accepted: "Test Appointment"
      This one is auto-accepted based on availability.

2.   Users WITHOUT permission to enter appointments.  They receive a reply that states;
          From: ConfA          Subject:  Appointment entered for ConfA
      This one is entered as Tentative until the moderator accepts/declines it.

My concern is really with #2 but would like to know how to change #1 also for future reference.
An example of change for #2 would be to change the Subject to state "Your appointment is awaiting approval" and the description inside the reply be "Jane Doe is the responsible party for the acceptance of this appointment.....".  Where is the options to change these?  Is this a ConfA client side change or a ConfA Exchange side change.  And is there a way to change it just for ConfA and not a global change for all conference rooms?

Question by:NDaZone
1 Comment
LVL 10

Accepted Solution

dstoker509 earned 600 total points
ID: 16303223
First off, you can 1) educate your users to select "resource" in the meeting invite or 2) install the "auto-accept" agent( http://www.microsoft.com/downloads/details.aspx?FamilyID=3D0884E6-C603-491D-BF57-ACF03E046BFE&displaylang=en)

Here is a good overview of both:

To create an auto-reply with a specific message, you can create a server-based rule in Outlook 2003 (or OWA I believe):

For 2)
    a) Create a rule to apply when a message arrives
    b) which is a meeting or invite
    c) have server reply using (type default message including subject line)
    d) except if from (select group of conference room admins)

Featured Post

Simplify Active Directory Administration

Administration of Active Directory does not have to be hard.  Too often what should be a simple task is made more difficult than it needs to be.The solution?  Hyena from SystemTools Software.  With ease-of-use as well as powerful importing and bulk updating capabilities.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

If something goes wrong with Exchange, your IT resources are in trouble.All Exchange server migration processes are not designed to be identical and though migrating email from on-premises Exchange mailbox to Cloud’s Office 365 is relatively simple…
Steps to fix error: “Couldn’t mount the database that you specified. Specified database: HU-DB; Error code: An Active Manager operation fail”
To show how to create a transport rule in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Mail Flow >> Rules tab.:  To cr…
Whether it be Exchange Server Crash Issues, Dirty Shutdown Errors or Failed to mount error, Stellar Phoenix Mailbox Exchange Recovery has always got your back. With the help of its easy to understand user interface and 3 simple steps recovery proced…
Suggested Courses

872 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question