We help IT Professionals succeed at work.

We've partnered with Certified Experts, Carl Webster and Richard Faulkner, to bring you a podcast all about Citrix Workspace, moving to the cloud, and analytics & intelligence. Episode 2 coming soon!Listen Now


Printing username on every document.

fais79 asked
Medium Priority
Last Modified: 2008-01-09

I am looking for a way to add into the footer of every page that is printed out a person’s windows username.  Importantly this is every page from every application (Word, Excel, Internet Explorer, Acrobat etc. etc)

Any solutions?

Watch Question

As far as I know, no. I think you'll need something like a modified print driver for that.

No.  You can't add Windows username to the footer of the word document.  
... unless you find some kind of hacked or modified printer for your printer to do that job, which is nearly impossible.
what type of printer do you have?


We have various printers i.e. HP, OKI and Lexmark
I don't think you can put a footer on each page, because it would mess up the margins for the formatted documents.  

But you can add a separator page before each print job with the user's name, intended to help staff sort documents at a shared printer.  To set it up, right-click Printer, Properties, Advanced Tab, Seperator Page button.

Not the solution you were looking for? Getting a personalized solution is easy.

Ask the Experts


Hi Samb39,

Tried your solution, works brilliantly with OKI Printers but does not work for HP printers. When you print to HP it just prints out all the code for seprartor's page rather than printing the text it should be printing on the seprartor page.


Actually sorry my mistake I was using wrong .sep file. Tried pcl.sep and it works for both OKI and HP.

Good Stuff Samb!

Many thanks..
Access more of Experts Exchange with a free account
Thanks for using Experts Exchange.

Create a free account to continue.

Limited access with a free account allows you to:

  • View three pieces of content (articles, solutions, posts, and videos)
  • Ask the experts questions (counted toward content limit)
  • Customize your dashboard and profile

*This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.


Please enter a first name

Please enter a last name

8+ characters (letters, numbers, and a symbol)

By clicking, you agree to the Terms of Use and Privacy Policy.