Ponthecomputer
asked on
Grant access to another users Calendar without logging in as the user
Outlook / Exchange 2003
Is there a way to grant UserB access to UserA's calendar without logging in as UserA?
I need to make sure that UserB only has Calendar and not full mailbox rights. Any ideas?
- Paresh
Is there a way to grant UserB access to UserA's calendar without logging in as UserA?
I need to make sure that UserB only has Calendar and not full mailbox rights. Any ideas?
- Paresh
yah.. MUST setup what is called 'a deligate' through TOOLS/OPTIONS -- DELEGATES TAB of the USER A's outlook program- you can set the properties there
once that is done.. then you can go to FILE / OPEN on USER B's outlook and open file/calendar of USER A
hi Ponthecomputer ;
It'll apply to calendar and any else you may like; just choose what you want delegated. The example below is just for calendars.
On the UserA's PC:
Open Outlook
On the menu bar select Tools > Options
Click on the Delegates tab.
Click Add... then choose the UserB from Global Address Book and click OK.
Screen will pop up;
next to Calendar; you can then specify the permissions you wish to grant the delegate (UserB ) from the drop down menu.
You'll want to probably give Editor as the delegate permission from the sounds of things; if not you may want to consider a lesser role (Author, Reviewer).
And you may want to uncheck "Delegate can see my private items", just in case UserA has non-company facing events.
Click OK when done.
Click Apply. Click OK
The UserB's PC
Open Outlook
Select the Calendar icon
From the File menu, click Open, and choose Other User's Folder
Click on the Name tab and locate the client in the global address book.
Select Calendar as the folder type
Click OK
You should now see and be able to use UserA's calendar per the permission you've set on the UserA's Delegation rights.
Regards,
It'll apply to calendar and any else you may like; just choose what you want delegated. The example below is just for calendars.
On the UserA's PC:
Open Outlook
On the menu bar select Tools > Options
Click on the Delegates tab.
Click Add... then choose the UserB from Global Address Book and click OK.
Screen will pop up;
next to Calendar; you can then specify the permissions you wish to grant the delegate (UserB ) from the drop down menu.
You'll want to probably give Editor as the delegate permission from the sounds of things; if not you may want to consider a lesser role (Author, Reviewer).
And you may want to uncheck "Delegate can see my private items", just in case UserA has non-company facing events.
Click OK when done.
Click Apply. Click OK
The UserB's PC
Open Outlook
Select the Calendar icon
From the File menu, click Open, and choose Other User's Folder
Click on the Name tab and locate the client in the global address book.
Select Calendar as the folder type
Click OK
You should now see and be able to use UserA's calendar per the permission you've set on the UserA's Delegation rights.
Regards,
solution:
To access another user's calendar from a shortcut, the other user mustgrant you permissions to her or his Mailbox and Calendar folder.You then can create a shortcut to access the other's calendar.
Granting Permissions to the Mailbox
--------------------------
1. Using your right mouse button, click the Mailbox in the Folder list, and then click Properties on the shortcut
menu.
2. On the Permissions tab, Click Add to to choose an individual, or use Default to grant access to all users.
3. Click to select Read Items from the permissions group.
4. Click OK.
Granting Permissions to the Calendar Folder
--------------------------
1. Using your right mouse button, click the Calendar folder in the Folder list, and then click Properties on the shortcut
menu.
2. On the Permissions tab, Click Add to to choose an individual, or use Default to grant access to all users.
4. To select the permissions level click to select a role from the Roleslist or select specific permission items.
5. Click OK.
Adding an Outlook Bar Shortcut to the Other User's Calendar
--------------------------
1. On the Outlook Tools menu, click Services.
2. Click to select the Microsoft Exchange Server service, and then click Properties.
3. On the Advanced tab click Add to add the user name of the Mailbox you want to access.
4. Click OK three times to exit.
5. In the Folder List, click to expand the Mailbox of the useryou wish to add.
6. Click the Calendar folder and drag it to the Outlook bar.
WARNING: ANY NEW FOLDERS THAT YOU CREATE UNDER THE ROOT FOLDER WILL INHERIT THE PERMISSIONS OF THE ROOT AND MAY COMPROMISE YOUR PRIVACY.
If you grant reviewer (read) permission to the root your existing folders will not be affected. However, any new folders that you create will inherit
the reviewer (read) permission. After you create a new folder,set its
properties and explicitly remove the inherited permissions to ensure privacy.
OTHER IMPORTANT SITES:
2. http://support.microsoft.com/?kbid=159694
3http://www.slipstick.com/outlook/share.htm
4. http://support.microsoft.com/?kbid=195781
Grant access another folder
http://www.microsoft.com/technet/prodtechnol/exchange/guides/WorkingE2k3Store/f13c6d4c-4468-42e0-b864-cb97c463f596.mspx?mfr=true
To access another user's calendar from a shortcut, the other user mustgrant you permissions to her or his Mailbox and Calendar folder.You then can create a shortcut to access the other's calendar.
Granting Permissions to the Mailbox
--------------------------
1. Using your right mouse button, click the Mailbox in the Folder list, and then click Properties on the shortcut
menu.
2. On the Permissions tab, Click Add to to choose an individual, or use Default to grant access to all users.
3. Click to select Read Items from the permissions group.
4. Click OK.
Granting Permissions to the Calendar Folder
--------------------------
1. Using your right mouse button, click the Calendar folder in the Folder list, and then click Properties on the shortcut
menu.
2. On the Permissions tab, Click Add to to choose an individual, or use Default to grant access to all users.
4. To select the permissions level click to select a role from the Roleslist or select specific permission items.
5. Click OK.
Adding an Outlook Bar Shortcut to the Other User's Calendar
--------------------------
1. On the Outlook Tools menu, click Services.
2. Click to select the Microsoft Exchange Server service, and then click Properties.
3. On the Advanced tab click Add to add the user name of the Mailbox you want to access.
4. Click OK three times to exit.
5. In the Folder List, click to expand the Mailbox of the useryou wish to add.
6. Click the Calendar folder and drag it to the Outlook bar.
WARNING: ANY NEW FOLDERS THAT YOU CREATE UNDER THE ROOT FOLDER WILL INHERIT THE PERMISSIONS OF THE ROOT AND MAY COMPROMISE YOUR PRIVACY.
If you grant reviewer (read) permission to the root your existing folders will not be affected. However, any new folders that you create will inherit
the reviewer (read) permission. After you create a new folder,set its
properties and explicitly remove the inherited permissions to ensure privacy.
OTHER IMPORTANT SITES:
2. http://support.microsoft.com/?kbid=159694
3http://www.slipstick.com/outlook/share.htm
4. http://support.microsoft.com/?kbid=195781
Grant access another folder
http://www.microsoft.com/technet/prodtechnol/exchange/guides/WorkingE2k3Store/f13c6d4c-4468-42e0-b864-cb97c463f596.mspx?mfr=true
Nice cut and paste Abs, I missed the part where he asked for a shortcut. oh wait a minute, no I didnt .. you did.
This is an easy 2 step process., Like I said up in the front.....not sure WHY the other two chimed in...maybe next time Ill write a novel to explain a simple answer so that dont happen.
This is an easy 2 step process., Like I said up in the front.....not sure WHY the other two chimed in...maybe next time Ill write a novel to explain a simple answer so that dont happen.
SOLUTION
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I think when he said not logging on as other user he didn't mean during the configuration, he probably meant during the daily use of checking the mailbox. I would think Abs step by step process of assigning appropriate permissions is the best answer. Lukeca, your answer gives full mailbox rights and is overkill. He said he only wants access to calendar not the rest of the account.
ASKER CERTIFIED SOLUTION
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Sorry, I am assuming that Paresh(the author) is a third user seperate from user b or user a. So when I said give full mailbox access I meant give himself full mailbox access as the administrator, or whatever account he uses, then he can set permissions on user b or user a however he wants without logging in as them.
If I am misinterperting the question then just ignore me.
If I am misinterperting the question then just ignore me.
ASKER
Thank you and my apologies for not being clear enough.
I'm surprised this doesn't come up more often as it's common for a user to be out of town and call in saying "please let userX have access to my calendar etc.." I don't like reseting passwords when not necessary and it feels unprofessional to have to ask to reset a pwd just to get into a users profile.
I simply used "Open other users folder" and pointed to UserA's calendar. When I saw their calendar in the left pane I right clicked to show the properties and there are the mapi permissions ready to set for userB. Works great.
Thanks to all!
I'm surprised this doesn't come up more often as it's common for a user to be out of town and call in saying "please let userX have access to my calendar etc.." I don't like reseting passwords when not necessary and it feels unprofessional to have to ask to reset a pwd just to get into a users profile.
I simply used "Open other users folder" and pointed to UserA's calendar. When I saw their calendar in the left pane I right clicked to show the properties and there are the mapi permissions ready to set for userB. Works great.
Thanks to all!