We help IT Professionals succeed at work.

Outlook 2000/XP public folder calendars easy access for users.

fwong1 asked
Medium Priority
Last Modified: 2010-04-08
We are trying to move our public calendars to the public folders at my company.  Some of our users are still using Outlook 2000/XP.  Many of them have a lot of difficulty with the folder list view and just use the outlook shortcut bar.  How can I setup an easy way for these users to access the public folder calendars,  making a link for each individual calendar on the outlook shortcut bar would be a bit ridiculous.  Is there a way to setup a link to the top folder, called calendars,  that would open up a list of the calendars for them to choose from?
Watch Question

Top Expert 2010
Greetings, fwong1.

It's been awhile since I used Outlook 2000 and I don't remember its details all that well.  There's no built in way to do it in the later versions of Outlook, so I don't think there's a way in 2000 either.  I see a couple of possible solutions though.  The simplest would be to create hyperlinks to these folders and save them as Internet Explorer favorites.  IE favorites are available in Outlook, so all they'd have to do is click the Favorites pulldown and select the calendar of their choice.  A side benefit would be that the same favorite will work from IE too.  An Outlook hyperlink looks like this:

outlook://Public Folders/All Public Folders/Calendars

Another alternative would be to create a macro and attach it to a toolbar button.  When they clicked that button it would pop open a list of the calendars and they could click on the one of their choice.  The list could be maintained as a small HTML file.


Not the solution you were looking for? Getting a personalized solution is easy.

Ask the Experts
Access more of Experts Exchange with a free account
Thanks for using Experts Exchange.

Create a free account to continue.

Limited access with a free account allows you to:

  • View three pieces of content (articles, solutions, posts, and videos)
  • Ask the experts questions (counted toward content limit)
  • Customize your dashboard and profile

*This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.


Please enter a first name

Please enter a last name

8+ characters (letters, numbers, and a symbol)

By clicking, you agree to the Terms of Use and Privacy Policy.