Outlook 2000/XP public folder calendars easy access for users.

Posted on 2006-03-30
Last Modified: 2010-04-08
We are trying to move our public calendars to the public folders at my company.  Some of our users are still using Outlook 2000/XP.  Many of them have a lot of difficulty with the folder list view and just use the outlook shortcut bar.  How can I setup an easy way for these users to access the public folder calendars,  making a link for each individual calendar on the outlook shortcut bar would be a bit ridiculous.  Is there a way to setup a link to the top folder, called calendars,  that would open up a list of the calendars for them to choose from?
Question by:fwong1
    1 Comment
    LVL 76

    Accepted Solution

    Greetings, fwong1.

    It's been awhile since I used Outlook 2000 and I don't remember its details all that well.  There's no built in way to do it in the later versions of Outlook, so I don't think there's a way in 2000 either.  I see a couple of possible solutions though.  The simplest would be to create hyperlinks to these folders and save them as Internet Explorer favorites.  IE favorites are available in Outlook, so all they'd have to do is click the Favorites pulldown and select the calendar of their choice.  A side benefit would be that the same favorite will work from IE too.  An Outlook hyperlink looks like this:

    outlook://Public Folders/All Public Folders/Calendars

    Another alternative would be to create a macro and attach it to a toolbar button.  When they clicked that button it would pop open a list of the calendars and they could click on the one of their choice.  The list could be maintained as a small HTML file.


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