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FreeBusy

johnywhite
johnywhite asked
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Last Modified: 2010-04-08
I am trying to setup the FreeBusy feature in Outlook 2003.  And I am not exactly sure how to do it.  What I need is some step by step instructions on setting it up and how I give people permissions to view it.  Also, how do I make it so that it just shows up as "Busy" to other people rather than exactly what the person is doing?
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Commented:
Hi,

Do you have exchange server 2003?

If so the article below is for you.

http://office.microsoft.com/en-us/assistance/HA011477571033.aspx

Cheers!
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Commented:
If you do not have Exchange you may need to opt for a third party app (free or paid) some are available at -

http://www.slipstick.com/outlook/share.htm

However you will require to look at their individual instruction guides to implement these.
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Commented:
Oops, sorry. Both options above relate to an non exchange environment.
Commented:
To setup ...  (must be done for each user)
TOOLS - OPTIONS - CALENDAR OPTIONS - FREE/BUSY OPTIONS
ENTER:  1) a number in the Update free/busy information on the server every x minutes box, 2) a number in the Publish x month(s) (36max) of Calendar free/busy information on the server box.

To publish your free/busy times to the Internet or Intranet, in the Publish at my location box, type the name of the server where your free/busy information is  to be stored.

Note:

The name you specify, such as file://computername/public/name.vfb, can include FTP, HTTP, or file URLs.  ALSO, anyone who you give the location to or who acquires it through other means can access your free/busy times.

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Author

Commented:
How can I grant or deny access to other people.  Also how do I set it up for other machines to view it?

Commented:
Viewing over Exchange is automatic. Nohing to setup.  If posted elsewhere, the URL needs to be distributed and added either individually or via GP.

What information are you worried about denying access to?
All you can see is if the time is open or not.
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Commented:
You could use folder permissions to the file so that only allowed domain users may access your shared location if it is a shared file.

Author

Commented:
I have seen it where in the FreeBusy portion where some people only see a blocked out period of time and others can see the actual meeting name by hovering their mouse over the block, how do you do that?
If the appointment in the calendar has the PRIVATE box checked then the details will not show to others.

Author

Commented:
Thanks, I think that will work well enough for me.
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