How to do a shared schedule and contacts structure


My users have Outlook 2003 in their PC. We use Merak mail server so our outlook have POP3 mail accounts configured.

We also have Exchange 2000 Server installed in our server.

I want to create a structure that allow users to share outlook calendar because (example) marketing sales manager wants to be able to put some tasks in general manager outlook calendar. Is this possible?

And to share a global mail list?

I suppose that I have to create the exchange client in the oulook and to use it, but i have no experience and I would be thankful for any help and guidance.

Thanks a lot!
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Irwin SantosComputer Integration SpecialistCommented:
If you already have users associated to Exchange, then just create a public folder and set the parameter (contact, calendar, task).  When any user authenticates, they will see the global folder with the capability of add/modify/delete.
montcadalrAuthor Commented:

But how can a user access the outlook calendar from other? Is that possible?
Irwin SantosComputer Integration SpecialistCommented:
They can access the public folder only, and not the local copy of another user.
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in the outlook calendar, there's an option to "share my calendar". you can add "all" or specific group or person permission to access a calendar.  and from the user's outlook, calendar, there's an option "open a shared calendar" and search for the person's name.
montcadalrAuthor Commented:
I'm sorry, I don't see this share option in my calendar. Where I must click? It's necessary to have an Exchange server client configured in the Outlook? Actually I've just a POP account.

Irwin SantosComputer Integration SpecialistCommented:
Hmm...through the years I've been using Outlook, I've been always using the public folder.  With aiaila's comment, I explored further. Vist this link and it will tell you how to do it;
If you are on JUST a POP3 client and don't have Outlook connected to Exchange as an Exchange MAPI client, then you cannot share folders.

Versions older than Outlook 2002 had a feature called Netfolders which allowed you to share content over a POP3 connection. It was a bit flaky but worked most of the time. Microsoft have removed it in the later versions of Outlook.
There are third party tools that have take its place though.

If Outlook is configured to connect to Exchange as Exchange, then make sure that you have the delivery location set to Mailbox and not personal folders. Using personal folders can also stop the sharing mechanism from being active.


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