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# Changing Total functionality in Views

Posted on 2006-04-07
Medium Priority
172 Views
I have a view that displays financial data for a daily basis. It is categorized by weeks and also departments. What I need to do is have a total line on the week category but no where else. Is this possible??? I can only see a way to show totals for the column but it totals the week category and also the department category.

Thanks
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Question by:TheBull369
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LVL 14

Accepted Solution

p_partha earned 672 total points
ID: 16404458
Create the Total column after the week category and it will display the total of the week and not the department category

partha
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Author Comment

ID: 16404966
well each column would need a total except for the row that has the department, if that is what you mean can you tell me how I would do that??
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LVL 18

Expert Comment

ID: 16405387
As p_partha suggests, Create a separate column with the formula of 1, set it total but check hide detail rows.  If you put the column after the Category, then it will show you a total for the category.

You can also do a bit of computation in the column, @if(this, 1,0) to total certain values.  If the view is categorized, and you put the column after the category, then it might clip the category. You need to play with it to get your results.
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Author Comment

ID: 16406145
could be that im tired, explain formula of 1??
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Author Comment

ID: 16406166
think I tried what you were talking about but didnt work.... the total line needs to be the sum of the detail records but again only for that week, not at the first category level i.e.

Department
Week            100  125  50
Monday       25    50   10
Tuesday      25    25   30
Wednesday 50    50   10
Department 2
Week           50   100   10
Monday        25   50    5
Tuesdya        25   50    5

Something like that
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LVL 46

Assisted Solution

Sjef Bosman earned 664 total points
ID: 16406478
Impossible. When you want totals in a view you'll get totals everywhere, because totals shall be totals. The only thing you can prevent is the value per document.

Sorry :|
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LVL 18

Assisted Solution

marilyng earned 664 total points
ID: 16407372
Oops, now that I see the column, you just want the week but not the department?  Only way I know to do this is have a form called: week, and an agent that runs to fill in the report amounts, and then use a column to sort the week forms from the rest.  Of course, if you want to have month totals, or department totals, then you have "month" forms, and "Department" forms.

Usually if you want the week to roll up, then you can't have anything but the "week" forms in the view.

Most times people want a short, quick way to display "excel" like reports in a view... unfortunately, those take a bit of work, since Notes is a database and not a spreadsheet.

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Author Comment

ID: 16717709
I have no problm with giving ya'll the points but there was no solutiuon to the problem given as its my understanding there is no way to do what I was asking.
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LVL 46

Expert Comment

ID: 16717772
Yeah! I was the only one with the right answer! It didn't solve the problem, but that's not how points should be rewarded ;)

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Author Comment

ID: 16718073
I would have to say then split them unless you have a huge objection to it.... You all tried to answer the question...
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