What to look for when considering a monthly printer rental


What should I consider when looking to rent a printer on a monthly basis?

1. What sort of maint. can I expect?
2. What type of support should I be provided.
3. Where are the good places to look, I don't want to look in the wrong places.
4. reliability balanced with cost are the priorities here.


Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

There are many different ways of handling this. With some you pay rental, plus cost per page, plus toner. With others you only pay a fixed cost per page, or anything in between. With some you are tied to a contract for a number of years, with others you're not. Some suppliers are only interested if you are talking about a fleet of printers, others will accept one-offs.

With maintenance, you should expect next-day on-site repairs, possibly within 2 or 4 hours, depending on supplier and what you are willing to pay. The supplier should also offer free phone support.

Unfortunately, there is no "best" solution. It depends on your requirements. As for recommending a supplier, that depends on where you are. If you are in my area (Australia) I may be able to make suggestions.

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
Another perspective:

If I were looking for an Office High Quality Color, I'd consider Xerox.  Following might help identify a suitable Xerox Printer:


If Heavy Duty Office Printing Black and White or General Color I'd consider HP.  Following might help identify a suitable HP Printer:


Identifying your printing needs is important and then shopping around for the Best Possible Lease.  While some Nationwide opportunities exist, local companies also may be available.  As hdhondt has indicated, shop around and educate yourself as to what is available in your area.  Depending on what scale of lease you are seeking you might be able to be provided a test printer for a while (say 30 days) to determine its suitability.

Hope this Helps!!!

sugarfreelessAuthor Commented:
thanks, both of you.  Your suggestions are helpful.
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Printers and Scanners

From novice to tech pro — start learning today.

Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.