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Outlook 2003: Is is possible to add new flag colours???

Is it possbile to add new follow up flag colours to Outlook 2003 (SP2)?

In our office we have a group mailbox and identify emails by their colour. We have two new employees starting and now need two extra colours. Any ideas?
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andichilds
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andichilds
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1 Solution
 
David LeeCommented:
Hi andichilds,

Sorry, it's not possible.

Cheers!
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David LeeCommented:
You could use categories though and group by category.
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andichildsAuthor Commented:
Thanks for your help. I have tried implementing categories but the girls in the office preferred the colourful way.

I will have to break the bad news to them.

Do you know if the new version of office has more colours?
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David LeeCommented:
I believe I read somewhere that it will.  

There might be an alternative to using colored flags.  Is the "group mailbox" an actual mailbox, or a public folder?  
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andichildsAuthor Commented:
it is an actual mailbox
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David LeeCommented:
I'm not sure how practical this solution is since it'd have to be applied at each user's computer, but it is an option.  Outlook views offer the ability to format entries in the list.  By using this feature you could create a view that color codes entries based on some criteria that identifies each employee in the group.  Here's how.

1.  Right-click anywhere in the column header area and select Customize Current View.
2.  Click Automatic Formatting
3.  Click Add.
4.  Enter the condition and choose your formatting.
5.  Repeat steps 3 and 4 for each employee.  

When you're finished you'll have a customized view that displays entries in the view list in a different color for each member of the group.  You'd have to repeat these steps on each group member's computer unless you can find a way to copy the view around.  Offhand, I'm not aware of a way to do that, but I'm not near an Exchange server at the moment and don't have any means to test.
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David LeeCommented:
Any update, andichilds?
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andichildsAuthor Commented:
Sorry for the long delay.

We have postponed the arrvial of our new employees so have not got around to solving this problem yet.

However, the best solution is to implement the categories that you suggested until the new version of office is out.

Thanks very much for your help.
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