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Share Folders

Posted on 2006-04-18
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Last Modified: 2010-04-08
Dear Experts,
I'm an advanced Outlook user and I'm using Outlook 2003. New for me is the idea to share folders in an exchange environment. I found out how to share e.g. my calendar, Inbox, task folder etc.

Question:
What needs to be done how, If I want to see the subfolder calendar placed under the calendar of my colleague? I only can see his standard calendar but not the calendar which we have added to the standard calendar as an subfolder.

Thanks for you help

Nils
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Comment
Question by:Petersburg1
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11 Comments
 
LVL 76

Expert Comment

by:David Lee
ID: 16479457
Hi Petersburg1,

Each folder has to be shared individually.  There is no trickle down concept as there is in network filing systems.

Cheers!
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Author Comment

by:Petersburg1
ID: 16482065
Dear BlueDevilFan,
did not understand....So how to share a calendar folder, which is not the standard calendar folder and where this calendar folder has to be located? Any place? Subfolder of Calendar or on the first level of the mailbox?

thanks
Nils
0
 
LVL 76

Expert Comment

by:David Lee
ID: 16482819
It shouldn't matter where the folder is, so long as it's in the online mailbox.  I don't believe you can share a folder in a PST file.  I was saying that each folder has to be shared individually.  In other words, just because the Inbox is shared and this folder is below that folder doesn't cause this folder to be shared automatically.
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Author Comment

by:Petersburg1
ID: 16485203
Dear BlueDevilFan,
yes, I'm speaking about a online mailbox. If I add the mailbox to my system I should see the structure. Did not try so far. But this is not what I want. I just want to share a folder as offered by Outlook. And I tried it and it works for the Outlook Standard folder....

My Question: Does it somehow also work for non-standard folders? Folders I have added..

thanks
0
 
LVL 76

Expert Comment

by:David Lee
ID: 16485801
You should be able to share any folder in your online mailbox.
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Author Comment

by:Petersburg1
ID: 16486106
Dear BlueDevilFan,
that is nice...but how?

If you go to File/open/others users Folder, I only can choose out of the standard Outlook folders....so how to do it practically. This is my question. Does is work and how to realize it.

thanks
Nils
0
 
LVL 76

Expert Comment

by:David Lee
ID: 16489069
Petersburg1,

Right-click on the folder and select Sharing.
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Author Comment

by:Petersburg1
ID: 16498665
Dear BlueDevilFan,
this is what I did also. First to add the rights to the folder on computer A and than to open the folder via "select sharing" on computer B. But again: This concern the standard outlook folders...
After I added rights on computer A I go to for example CALENDAR on computer B and ask "Open a shared calendar". Now I can enter the email of computer owner B and I get access to the calendar of computer owner B.

So what I try to say all the time and what I ask all the time: How does it work for user folders.....

1. Does it work at all?
2. If yes, please step by step for dummies.

thanks
Nils
0
 
LVL 76

Expert Comment

by:David Lee
ID: 16505794
I guess I'm not understanding what you're doing.  User B cannot initiate the sharing, which is what your description seems to suggest is happening.  User A has to share the folder and then user B can see it.  User A right-clicks on a folder and selects Sharing.  They give permission to User B.  User B should then be able to see the folder User A shared.  That folder cannot be in a PST file.
0
 

Author Comment

by:Petersburg1
ID: 16506203
Dear BlueDevilFan,
:-)...

1.  "User A has to share the folder and then user B can see it." Right. This is how I do it.
2. "User A right-clicks on a folder and selects Sharing.  They give permission to User B". right. This is how I do it.
3. "User B should then be able to see the folder User A shared.  That folder cannot be in a PST file." And here we have the "problem".

BEFORE user B will be able to see this folder he has to do the following: Press (if it is about calendar) the calendar button at the navigation pane and then you have the option "open a shared calendar". Here you can enter the person who gave the permission to you and yes it works....WITH the standard folders....

Regards
Nils
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LVL 76

Accepted Solution

by:
David Lee earned 1000 total points
ID: 16558775
Nils,

Here's a page that  exactly how to go about doing this: http://office.microsoft.com/en-us/assistance/HA011134811033.aspx
I think the problem you're having is how you're trying to open the folder.  
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