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Working with Embedded File Object

Posted on 2006-04-18
Medium Priority
Last Modified: 2013-12-18
Hello -

I am creating a front end to a fax system.  I have to give the users the ability to add cover sheets to their outbound faxes.  When a fax is sent, I need to be able to use an embedded file object (Word Docs with defined merge fields) that I have saved in the database as templates.  With it, I need to fill in the necessary information programmatically such as the "To", "FaxNumber" and "Comments" fields and save it as a temporary document to be sent out with the fax.  Each fax and cover sheet will be processed individually so there is no need to store tables of information.

I need to know how to make a copy of the stored word doc and how to access and populate the doc fields once I access it.

Question by:KDrago
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LVL 14

Expert Comment

ID: 16484037
since you posted your question here, i assume that you are using domino designer to develop the front end. i would suggest using subforms as your templates instead of word documents. it will allow you to easily populate the fax cover sheet with the information you want.

Author Comment

ID: 16487275
Yes using domino designer as the front end - guess I should have stated that.  

I am using Word documents so the users can add and maintain their cover sheets as opposed to having to having to do a programming change every time someone needs a new one.  They are familiar with mail merges so developing cover sheets in this way seemed the best way to keep the maintenance in their hands.  

We are a company that has many subdivisions so the there are many different custom cover sheets they will want to create and maintain.
LVL 14

Accepted Solution

cezarF earned 2000 total points
ID: 16493982
I see.  this is what i think you need.

1. If your word templates are attached to a notes document, you have to extract them to the local pc
2. create a word document OLE automation based on the template (.dot), fill in the necessary information and save it (.doc)
3. create a lotus notes fax document
4. embed the saved word document as an object (EMBED_OBJECT) in a NotesRichtextItem and save/send the document.

hope it helps


Author Comment

ID: 16525820
Thanks cezarF.  I modeled something based on your suggestion and it is working out well.  
LVL 14

Expert Comment

ID: 16530689
glad it worked. thanks for the points. :)

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