Steps for Sharing Contacts And Calendars for Exchange 2003 Users

I have a Windows 2003 Small Business Server w Exchange on it.  The 5 users in this small domain all use Outlook to access their e-mail, but they are connecting directly to a hosted e-mail service provide by their Internet provider.  

My question is this:

Can I share contact and calendar information without messing with the way users are getting their e-mail?

Gary GordonSolution IntegratorAsked:
Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Questions first,

 are they using the server to pick up their emails directly, or outlook?

the easiest way to share the contacts is to select in outlook;  

>add the username
allow them reviewing rights over the calender and contacts,

then on the other users pc you can click on the calender tab and select the option to open a shared caleder, select the user who has shared it and it will appear. use the same method for the contacts, you will have to do this for each person who you want to share the infomation with.
Gary GordonSolution IntegratorAuthor Commented:
They are using outlook at present.
Ok the steps above should still work.  
Ultimate Tool Kit for Technology Solution Provider

Broken down into practical pointers and step-by-step instructions, the IT Service Excellence Tool Kit delivers expert advice for technology solution providers. Get your free copy now.

In my work environment.  The only time I've been able to get sharing of contacts/calendars to work is when the mail is delivered to the exchange mailbox as opposed to the personal folders.  Not sure if this applies in your environment, but if you find it not working, this could be a reason why.

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
Gary GordonSolution IntegratorAuthor Commented:
After doing some reading this week, it does look like you have to be using the exchange mailbox in order to share the calendar and contacts as Sam points out and then it is necessary to share contacts and address books from the clients, i.e., not the exchange management console as kogo points out.  Thanks for your input I will distribute points soon.

Thanks Gary!
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today

From novice to tech pro — start learning today.

Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.