• Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 553
  • Last Modified:

Outlook 2003 drops notes field when exporting as a VCARD file

I recently upgraded to Outlook 2003 from Outlook 2002. I was displeased and frustraded to find that the VCARD export function now drops or deletes and data that is in the notes box when it is exported. When the VCARD file is reopened there is nothing in the notes box. In other words I use this function to keep my laptop contacts updated with my home computer contacts and vice-verse. I saw the answer to the question that stated that A VCard in a signature drops the Notes field but am not sure how that affect my situation or how to solve it.    
0
GY58
Asked:
GY58
  • 6
  • 6
1 Solution
 
David LeeCommented:
Hi GY58,

Here's a link to another question asking the same thing.  http://www.experts-exchange.com/Applications/MS_Office/Outlook/Q_21622274.html

Cheers!
0
 
GY58Author Commented:
There is no answer there - no resolution. I can't believe that this question is not more common as this is a pretty big issue.
0
 
David LeeCommented:
I didn't say there was an answer.  That question documents the problem.  It's a bug.  I'm sure Microsoft is aware of it, but there is no information on it or when they plan to fix it.
0
Easily manage email signatures in Office 365

Managing email signatures in Office 365 can be a challenging task if you don't have the right tool. CodeTwo Email Signatures for Office 365 will help you implement a unified email signature look, no matter what email client is used by users. Test it for free!

 
GY58Author Commented:
I never would have upgraded from outlook 2002 to outlook 2003 had I known that. I would say that is a pretty big bug. I guess few people keep notes in the note field and exports/imports VCARDS because there is very litle of this problem on the internet. So there is NO WAY to transfer outlook contacts between computers including the notes?

Thank you very much for confirming thast it is indeed a bug and that there is no fix because I would have beat my head against the wall trying to figure it out.

GY58
0
 
David LeeCommented:
No disagreement on the issue that it's a big bug.  I wouldn't go so far as to say there's no way.  Instead, I'd say there's no convenient way.  You could import the VCard and then cut & paste the notes in.  That'd be tedious if you had to do a lot of them though.  Another approach is what I proposed for your other question, which is to do it with a script instead of using the built-in import facility.  Another solution in your situation is to not use VCards to keep your two computers in sync.  Use some other file type, e.g. a .pst file, a .tsv, etc.
0
 
GY58Author Commented:
Sorry for the redundancy, I did not see your "whole" answer last time. I just read the complete answer. I tried what you two said and sure enough after exporting the VCARD to my flash drive I opened it from the VCARD file and the notes are there. The problem must be on the import side.

Nesccesity is thhe mother of invention so let me ask you. I simply want to keep the changes that I make in a clients outlook 2003 notes field current on both computers when I make changes on one. I have the pfbackup.exe utility from MS. I use it on each computer to keep backups on THAT computer. How specifically would I use this program to keep to computer in sync in regaurd to the outlook contact files?

Thanks for all of the great help!
GY58
0
 
David LeeCommented:
It'd be a bit difficult to keep just the contacts in sync using PFBACKUP.  I can only see one way for this to work.  Create a second .pst file on each computer to contain a shared copy of the contacts.  When you make any change to contacts on one computer you'd wipe out the contacts in this shared contacts file and copy all of the contacts, or perhaps just the changed contacts, to the shared contacts file.  You'd then carry a copy of that file to the other computer where you'd reverse the process.
0
 
GY58Author Commented:
OK. I wonder if EE username stheriault ever found any solution to this. I can't contact him, can you?
0
 
David LeeCommented:
He doesn't list an email address in his profile.  You could try posting a comment to that previous question and see if he responds.  That's the only question he's ever asked.
0
 
GY58Author Commented:
It is closed, I don't know how to do that.
0
 
GY58Author Commented:
Because of this snafu, in your opinion, should I just reload ms office 2002?
0
 
David LeeCommented:
If having the ability to process VCards is extremely important and you don't need any of the other features that 2003 offers, then going back to 2002 sounds like a good solution.  
0

Featured Post

 Email signature solution for Office 365

Easily set up a company-wide email signature in Office 365 that works with every email client. Add personalized email signatures to every email in your company. Let users preview their server-level signature in Outlook.

  • 6
  • 6
Tackle projects and never again get stuck behind a technical roadblock.
Join Now