Duplicate mail in Outlook - want easy way to remove duplicates...

Posted on 2006-05-02
Last Modified: 2010-08-05

I have about 7800 mails in a folder in Outlook 2003, Our mail server basically forwards a copy of everything sent or received from / by certain people in our corporation, and stores in a folder on my machine. Problem is when a mail is generated to let say 7 people, I get all 7 copies and i would like to, from time to time, just run a "duplicate search" and remove some of them to save space with my .pst file, due to it being backed-up up everyday!

Is there a feature in Outlook that can help me with this?

Kindest Regards
Question by:LyntonJennings
    1 Comment
    LVL 97

    Accepted Solution

    Greetings, LyntonJennings !

    If you have just a few duplicates, it may be easiest to manually remove them. For emails, this is no problem but for any other Outlook item it is easiest to view the items in a table view, then select the duplicates, then delete them.

    To accomplish this, go to View...By Category (or "By" anything really). This gets the view into a mode you can work with. Click either names or subjects (or any shown field) in the column header (in the gray area) to gather similar items together. You can then delete all the duplicates you find.

    Sperry Software offers 8 different Outlook duplicate eliminators, including a bundle package comprising all 8 for one price.

    There are sometimes free solutions to resolve duplicates (see the Resources page).

    Best wishes!

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    How to run any project with ease

    Manage projects of all sizes how you want. Great for personal to-do lists, project milestones, team priorities and launch plans.
    - Combine task lists, docs, spreadsheets, and chat in one
    - View and edit from mobile/offline
    - Cut down on emails

    Sometimes Outlook might have problems sending a message. There may be various causes- corrupted PST, AV scanner etc. The message, instead of going to the Sent Items folder, sits in the Outbox indefinitely. To remove it you can use a free tool cal…
    Outlook Free & Paid Tools
    This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …
    To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

    779 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    15 Experts available now in Live!

    Get 1:1 Help Now