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Prevent saving in a Word document

Hello

I have recently purchased a view manuals in *.doc format (Word2003) and I have to put them on the companie's website. I need to prevent the users from being able to save to another location or send via email as I do not wish for the manuals, which were not cheap, to be used outside the company.

I am not very savy when it comes to Macros or codes, I have Xp and I am running windows 2003.

Many thanks all

James
0
jqurashi
Asked:
jqurashi
1 Solution
 
WelkinMazeCommented:
Hi,
This seems not a very possible task to me.
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gbahriCommented:
Hi James,

Word doesn't support the features you are looking for.

All the document that are loaded on website are downloaded to computer first in order to be viewed by the user.

You can, however, control usage of the document once it has been
downloaded. I would suggest you to go for PDF documents (Conversion of Word docs to PDF --Adobe Acrobat required). This application supports locking of documents (read only), prevention from Copy/Paste & Printing.

Thanks,

GBahri
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jqurashiAuthor Commented:
Hello GBahri

Thanks for the feedback, I will try via PDF documents, hope it works!

Cheerio
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gbahriCommented:
Hi James,

This will be a better option...

Pls. revert me if you have any further queries related to this.

Thanks,

GBahri
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GrahamSkanCommented:
You could try putting this Macro in the ThisDocument Module of the document.

Sub FileSaveAs()
    MsgBox "Saving is prohibited"
End Sub

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jqurashiAuthor Commented:
Hello Graham

Sorry for appealing to stupid but how in the world to I insert this macro in the Word doc?

i have never done this before

Many thanks all
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jqurashiAuthor Commented:
Hello Graham

I found how to do the macros after a few minutes.....didn't realize how easy it was........ok without your code Graham it would have been much more difficult!!

Thanks......almost there!
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gbahriCommented:

if you wish to restrict users from printing document pls. add the following

Sub FilePrint()

    MsgBox "Sorry, cannot print"
   
End Sub

Also, if you wish to restrict user from copy & pasting content from your document to other, you can protect your document by selecting Tools>Protect Document

Select "Forms" from "Protect document for" and enter password

Thanks,

GBahri
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Wooky JackCommented:
Did that work for you jqurashi?

I believe implementing the text (word or pdf) to show in a flash animation no one will be able to exract (copy/paste) the text that is showing.  I don't believe its possible to copy and paste anything from a flash video/file.
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jqurashiAuthor Commented:
Hello the phalanx

Well partially, I have now a document on our Internet site that when opened cannot be printed, thanks to Grahamskan assistance.

However when the user clicks on the link the pop up appears for requesting where the file should be saved from the Intranet after which, once saved and when opened there the user cannot save the document!

So I know that the document cannot be saved if on the local hard drive but it still can be saved from the Intranet site to another location........but I must admit I have progressed with the help of the people on this site!

Cheers
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paribusCommented:
If you are using Word (or Office) 2003 there is a new Microsoft service called IRM (information Rights Management) that might have a solution for you.

See info here:
http://office.microsoft.com/en-us/assistance/HA010397891033.aspx
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