Rules to allow multiple POP accounts in Outlook 2003

Posted on 2006-05-16
Last Modified: 2010-04-08
Hi, It's posted a lot of places that in order to use multiple POP accounts in Outlook 2003 that you have to use rules so that the dumb thing doesn't put all of your emails (from separate accounts) into the local folder. However I've tried this a couple of times and can never figure out how to get the rules to do this. How, using the rules, can you tell who the email was sent to??

1) Can someone please give specific instructions to set up this rule (assuming there are 5 email accounts, I'd need 5 rules...right?)? I'm comfortable setting up rules and such but can't figure this one out.

2) I also need to know the rule for moving Sent emails into the correct Sent folder.

I dunno, it seems so silly that Outlook doesn't do this automatically in the latest version even.

thanks much,
Question by:goldylamont
    LVL 97

    Accepted Solution

    Greetings, goldylamont !

    Here are some specific instructions for setting up mail rules to separate folders.

    Best wishes!
    LVL 18

    Assisted Solution

    Part 2  
    After creating the rules for sorting via email account, you will need to

    1) Turn off the automatic "save copy in sent items"
    2) Create one additional rule for each account to check outgoing mail and to move a copy of it the the correct folder based upon the 'sent from' account.
    LVL 17

    Assisted Solution

    This is not an answer but a suggestion. Since outlook offers you the option of setting up separate profiles for separate accounts, try it once and see. No mix ups or head aches with rules. Remember rules will not work all the time.

    Author Comment

    upul, thanks for the comment dude...but different profiles suck unless it's different people using the different emails. no client of mine is willing to open and quit Outlook every time they want to check different accounts. I'm no MS hater, I like MS but this aspect of Outlook, in my opinion, is horrible. Thunderbird/SeaMonkey email is MUCH more intuitive for multiple email accounts...but no real Palm sync with Calendar features....etc... :-(
    LVL 18

    Expert Comment

    Mutliple profiles do have a place, but you have to manually change back-n-forth between them.
    And then you have multiple calendars, address books, etc ...

    and "Remember rules will not work all the time."  --  why not?
    LVL 17

    Expert Comment

    Had anybody set up cross referencing rules..... any ways, dont worry over it. Just my opinion that I had shared and goldylamont, your point taken.

    Featured Post

    How to run any project with ease

    Manage projects of all sizes how you want. Great for personal to-do lists, project milestones, team priorities and launch plans.
    - Combine task lists, docs, spreadsheets, and chat in one
    - View and edit from mobile/offline
    - Cut down on emails

    Join & Write a Comment

    Learn more about how the humble email signature can be used as more than just an electronic business card. When used correctly, a signature can easily be tailored for different purposes by different departments within an organization.
    Outlook Free & Paid Tools
    Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
    To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

    746 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    18 Experts available now in Live!

    Get 1:1 Help Now