Automatically invite a user to meetings in Exchange 2003/Outlook

Posted on 2006-05-23
Last Modified: 2012-06-21
Good Morning,

We currently have efficiency consultants working with us at our company.  They would like to track how many meetings, the duration of all meetings, and who was invited to each.

Is there a way in Exchange Server 2003 or Outlook to automatically invite a particular user to every meeting that is created throughout the company? If anyone sets up a meeting request this user should automatically be added to the list of invitees.  I don’t want to capture every calendar event, so if you can somehow specify only meeting requests with more than one person invited it would help.

If the user could be hidden from view it would help, but it’s not a requirement.


Thanks in advance!
Question by:donnyterrell
    LVL 104

    Expert Comment

    I hate giving answers like this.

    Not possible.

    You would have to make it mandatory (ie sackable offence) not to invite a certain mailbox to a meeting. Set that mailbox up like a resource, set it to allow conflicts and to auto accept.

    However, to get it to work correctly, someone will have to loose their job, in public so that the entire company knows why they lost their job. It isn't going to be pretty, and many will feel it is very petty. Just depends how important it is to the company.


    Author Comment

    Thanks for the response Simon.

    I was trying to find a way to do it programmatically (sp?) rather than requiring that the users do it themselves.  We certainly dont want to make an example of someone just to get everyone else to invite the specific user.
    LVL 104

    Accepted Solution

    There may be a way to do it programmatically. You would have to get a custom addin created - I haven't seen anything that does things like that. You would need to find a developer to write you something.


    Author Comment

    Thanks Simon.

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