Archive Solution for Exchange 2000

Posted on 2006-05-24
Last Modified: 2010-03-06
I have a windows 2000 server running Exchange 2000. All clients are outlook 2000.

What is the best solution for archiving old e-mail?

All mail boxes are extremely huge and of couse I have problems with the PST 2gig limit. My client doesn't want to upgrate anyting for a while, because of some custom apps that only run on Access 2000 and with Outlook 2000.

I am looking for instant archive access, like if the archive was just a folder. That way they can move mail in and out of the archive.

Any suggestions???
Question by:Brbear01
    LVL 12

    Expert Comment

    You can use Mailbox Management policy in Exchange 2000 to archieve emails based on size and age. e.g. You can delete or move mails to deleted items folder which are larger than 1 MB and older than 30 days.

    Here is the KB with all details :-

    How to use recipient policies to control mailboxes in Exchange 2000 and Exchange 2003

    Amit Aggarwal.
    LVL 1

    Author Comment

    I am looking for something that the users them selves can move mail in or out of the archive. I would really like an apliance with a tape backup. My client accesses there archived mail all the time.  The problem is that they are really using up the hard drive space on my server. 200 gig and growing just for the stm and edb.
    LVL 12

    Accepted Solution

    Best way in this case is to have Mailbox size limits configured on the server side which will never allow individual mailboxes to grow beyond the limit set and users will be warned when their mailbox will be about to fill up requesting them to archive their mails in respective .pst files.

    HOW TO: Configure Storage Limits on Mailboxes in Exchange 2000;en-us;319583

    In case of 2 gig .pst file size limit, they can configure multiple .pst files. Once a pst is reached or about to reach 2 gig, they can create a new pst file. They can open all these pst files at one time in their Outlook and can access their older emails even.

    Amit Aggarwal.
    LVL 12

    Expert Comment

    You can also Turn on Auto Archive option in Outlook 2000.

    Description of Archive and AutoArchive feature in Outlook 2000.

    Amit Aggarwal.
    LVL 104

    Assisted Solution

    If you want something left inside the mailbox to make the process transparent to the user, then you are looking at something pretty high end.
    Commvault is the first name that springs to mind. I think Quest have something as well that would do what you need.
    You will need a second server to host the application, plus most of them use some kind of SQL database.


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