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Create a common address book
Ok, this might be a really stupid question but my brain isnt working going into a 3-day weekend.
A group of people here want to have another address book just for all 5 of them, that they can share.
We created a new contacts database, but you cant send email from it because when you hit "send" it won't work, since it only looks in names.nsf on the server and the personal one.
This shared contacts database must be able to be updated by all 5 users and useable.
What am I doing wrong?
I know if I go to File, User Preferences, I can add to the local address book area but I can't pick it off a mapped drive or anything, doesn't work.
It has to be easier than this, right?
A group of people here want to have another address book just for all 5 of them, that they can share.
We created a new contacts database, but you cant send email from it because when you hit "send" it won't work, since it only looks in names.nsf on the server and the personal one.
This shared contacts database must be able to be updated by all 5 users and useable.
What am I doing wrong?
I know if I go to File, User Preferences, I can add to the local address book area but I can't pick it off a mapped drive or anything, doesn't work.
It has to be easier than this, right?
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sjef: perhaps a little more explanation of how to add the address book to the list of local address books.. :)
AH, hm, yes, well, he himself came with the User/Preferences and the local addrss book, so I assumed (as usual :-S) he knows how to add another one... I'm sure he knows...
ASKER
Too cute, I'm a "she" :)
I think this should help. I'm gonna try it and I'll let you know how it goes.
I think this should help. I'm gonna try it and I'll let you know how it goes.
One assumption too many, but anyone without an EE-profile is likely te be offended by me. I don't really like to type "he or she" all the time without ever having had a proper typing course.
Sorry :-$
Sorry :-$
ASKER
OK, so I created a local replica. Everything looks good, sends up to the server just fine. I added it along with names.nsf to my local address books in user preferences.
Problem using it though, seems very buggy. I'm on 6.5.1 if anyone would help me test this out?
I added a guy named Test User with one of my yahoo email addresses.
If I try to write a memo directly from that address book, when I try to send it doesn't find the person. It only checks the company's and local names.nsf.
If I click on the "TO" field in a new memo, I actually see my new address book there, and I can select a name from it.
The weird thing is i HAVE to be in hierarchical view to see any names, otherwise its blank. Very weird, but I could live with that.
But no matter what I do , when I hit send, the email won't actually go. Says it can't find the user do I want to send it anyway...
Problem using it though, seems very buggy. I'm on 6.5.1 if anyone would help me test this out?
I added a guy named Test User with one of my yahoo email addresses.
If I try to write a memo directly from that address book, when I try to send it doesn't find the person. It only checks the company's and local names.nsf.
If I click on the "TO" field in a new memo, I actually see my new address book there, and I can select a name from it.
The weird thing is i HAVE to be in hierarchical view to see any names, otherwise its blank. Very weird, but I could live with that.
But no matter what I do , when I hit send, the email won't actually go. Says it can't find the user do I want to send it anyway...
SOLUTION
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Yeah yeah, I assumed again... :(
:)
Got nothing better to do at 5 o'clock in the morning??
insomnia
Oooh, that's bad. Hope your not overworked?
ASKER
yep I already had added that address book .... so i have names.nsf, mynewone.nsf
I get out of Notes, and go back in.
I try sending to Bob Smith who has a valid email address, and it says that bob is not found in the name and address book or any domino directory , choose ok to skip.
I can click "to" and view both address books, but I just cant send to anyone in the other one!
I get out of Notes, and go back in.
I try sending to Bob Smith who has a valid email address, and it says that bob is not found in the name and address book or any domino directory , choose ok to skip.
I can click "to" and view both address books, but I just cant send to anyone in the other one!
I have 3 local address books and they work like magic. Try once again to send to Bob, just enter the first 3 letters and quickly press F9. Notes is supposed to check all address books.
You might have to close Notes, remove the cache and start Notes again. As a last resort.
You might have to close Notes, remove the cache and start Notes again. As a last resort.
ASKER
Already tried removing the cache and restarting notes. Damn!
I just tried entering Bob again. If i am viewing the address book after clicking "to" in my email, i can go to the details of his name and it shows me the email address. But once he's in my TO field, i cant check his name details anymore, nothin comes up!
i checked my notes.ini and both address books are in there.
Ill experiment on a different PC, maybe I'm just goofed up somehow.
I just tried entering Bob again. If i am viewing the address book after clicking "to" in my email, i can go to the details of his name and it shows me the email address. But once he's in my TO field, i cant check his name details anymore, nothin comes up!
i checked my notes.ini and both address books are in there.
Ill experiment on a different PC, maybe I'm just goofed up somehow.
ASKER
Cool ! I think it works now. I created a new database (i didnt create the original so whoever did, something must have been differently.....)
And it seems to work!
So even though a couple people could be replicating it back to the server at the same time, it will combine the additions and deletions? seems to be working that way anyway!
And it seems to work!
So even though a couple people could be replicating it back to the server at the same time, it will combine the additions and deletions? seems to be working that way anyway!
it will combine the additions and deletions << yes, however you may see some replication conflicts.