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Create a common address book

Ok, this might be a really stupid question but my brain isnt working going into a 3-day weekend.

A group of people here want to have another address book just for all 5 of them, that they can share.
We created a new contacts database, but you cant send email from it because when you hit "send" it won't work, since it only looks in names.nsf on the server and the personal one.

This shared contacts database must be able to be updated by all 5 users and useable.
What am I doing wrong?
I know if I go to File, User Preferences, I can add to the local address book area but I can't pick it off a mapped drive or anything, doesn't work.

It has to be easier than this, right?
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kjbbnk
Asked:
kjbbnk
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2 Solutions
 
Sjef BosmanGroupware ConsultantCommented:
Make a local replica of the shared address book on each user's PC and add the name of that address book database to the list of the local address books, then it will work.
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marilyngCommented:
sjef: perhaps a little more explanation of how to add the address book to the list of local address books.. :)
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Sjef BosmanGroupware ConsultantCommented:
AH, hm, yes, well, he himself came with the User/Preferences and the local addrss book, so I assumed (as usual :-S) he knows how to add another one... I'm sure he knows...
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kjbbnkAuthor Commented:
Too cute, I'm a "she"  :)

I think this should help.  I'm gonna try it and I'll let you know how it goes.
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Sjef BosmanGroupware ConsultantCommented:
One assumption too many, but anyone without an EE-profile is likely te be offended by me. I don't really like to type "he or she" all the time without ever having had a proper typing course.

Sorry :-$
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kjbbnkAuthor Commented:
OK, so I created a local replica.  Everything looks good, sends up to the server just fine.  I added it along with names.nsf to my local address books in user preferences.
Problem using it though, seems very buggy.  I'm on 6.5.1 if anyone would help me test this out?

I added a guy named Test User with one of my yahoo email addresses.
If I try to write a memo directly from that address book, when I try to send it doesn't find the person.  It only checks the company's and local names.nsf.
If I click on the "TO" field in a new memo, I actually see my new address book there, and I can select a name from it.
The weird thing is i HAVE to be in hierarchical view to see any names, otherwise its blank.  Very weird, but I could live with that.
But no matter what I do , when I hit send, the email won't actually go.  Says it can't find the user do I want to send it anyway...

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marilyngCommented:
As I asked sjef to do.  Open the mail file, select Files>>Preferences>>User Preferences.    

Click on "Mail" tab.

The first field: Local Address Books will have ONE entry.  It needs to have TWO entries:  names.nsf, yournewbook.nsf

Close and reopen notes for the change to take place.

Create a new memo, add a person from the SECOND address book to the Send To field by typing in their last name, and press f9 to have Notes resolve the name.
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Sjef BosmanGroupware ConsultantCommented:
Yeah yeah, I assumed again... :(
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marilyngCommented:
:)
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Sjef BosmanGroupware ConsultantCommented:
Got nothing better to do at 5 o'clock in the morning??
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marilyngCommented:
insomnia
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Sjef BosmanGroupware ConsultantCommented:
Oooh, that's bad. Hope your not overworked?
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kjbbnkAuthor Commented:
yep I already had added that address book ....  so i have names.nsf, mynewone.nsf
I get out of Notes, and go back in.
I try sending to Bob Smith who has a valid email address, and it says that bob is not found in the name and address book or any domino directory , choose ok to skip.

I can click "to" and view both address books, but I just cant send to anyone in the other one!
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Sjef BosmanGroupware ConsultantCommented:
I have 3 local address books and they work like magic. Try once again to send to Bob, just enter the first 3 letters and quickly press F9. Notes is supposed to check all address books.

You might have to close Notes, remove the cache and start Notes again. As a last resort.
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kjbbnkAuthor Commented:
Already tried removing the cache and restarting notes.  Damn!
I just tried entering Bob again.  If i am viewing the address book after clicking "to" in my email, i can go to the details of his name and it shows me the email address. But once he's in my TO field, i cant check his name details anymore, nothin comes up!
i checked my notes.ini and both address books are in there.
Ill experiment on a different PC, maybe I'm just goofed up somehow.
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kjbbnkAuthor Commented:
Cool ! I think it works now.  I created a new database (i didnt create the original so whoever did, something must have been differently.....)
And it seems to work!
So even though a couple people could be replicating it back to the server at the same time, it will combine the additions and deletions? seems to  be working that way anyway!
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marilyngCommented:
it will combine the additions and deletions << yes, however you may see some replication conflicts.
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