Controlling email usage by employees.

I like to know if there is a way by which I can give controlled email access (to send and receive email) to employees.
I want to restrict sending and receiving email in general and allow only a few email addresses that they can send and receive emails to.
I am using Microsoft Outlook at my office and store.
hpjethwaAsked:
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upul007Commented:
YOu will need to contact verizon.net and ask if it is possible for you to name the email accounts that you could send and recieve from. If it is possible for that company to implement it, they will do so. If not I am sorry but with your current setup, there is no other way.
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hpjethwaAuthor Commented:
I am using Windows XP Prof.
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upul007Commented:
If you use MS Exchange 2003 or any other mainstream email server you can do this. What is your server? This can only be done at server level and not on Outlook by default.
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hpjethwaAuthor Commented:
I am sorry but I dont know where to find what server I have for email. How can I find what server I am having? I am have Emails on MS Outlook 2003. In email setup I see "Incoming Server" as POP3 and Outgoing as SMTP.
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ECNSSMTCommented:
can't think of a technology that can do that, but it also sounds like your email service is not even on your premise, which adds a twist to it.  In lieu of technology; you may want to consider HR type policies like "These are the guidelines for using email service, and theses are the authorized sites and individuals that correspondence are allowed with."

Regards,
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upul007Commented:
How did you get the email account? You can start by looking at your address. If it's @gmail.com or @yahoo.com or @hotmail.com or @aol.com - these would be free webmail accounts which grant pop access to the user.

Since you do not have a server at your office/store, things will be difficult to set up. However there is nothing to stop you from requesting or seeing if this option is available through the company that provides you the email service. If you do have an ISP (Internet Services Provider) locally it will help.
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hpjethwaAuthor Commented:
I like to know if there is way where you can allow employees to send emails to only a few (2 to 3) email addressess. I have Windows XP sp2. I am using Windows Outlook 2003. I guess my server is verizon.net
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