Data File Mangement Woes

Posted on 2006-05-30
Last Modified: 2010-04-08
Our company uses Data File Management to add project files (in .PST format) to their inboxes.  Each user typically has around 100+ PST files that they have added over time via the Data File Management tool in Outlook.  The problem arises when someone gets a new machine, or logs onto a different machine, these references to external data files do not appear.

I don't want to use Roaming Profiles, nor to I want to copy someones profile over (as this is the only way I have currently gotten this to work) every time this situation arises.  Additionally, I tried exporting the MS Exchange Settings and Outlook settings hive from the registry to the new computer with little success.

Can anyone show me a quick way to export the Data File Management references to external files from one machine to another.

Any help is greatly appreciated.
Question by:zejoka
    LVL 9

    Accepted Solution

    Unfortunately, I believe this "is" contained in the profile.
    LVL 1

    Author Comment

    This I know.  I was hoping someone could narrow it down to a specific file, e.g. Oulook.pst, outlook.xml, etc...
    LVL 9

    Expert Comment

    By default, Outlook 2002 uses the following path to create or to open a .pst file:
    C:\Documents and Settings\username\Local Settings\Application Data\Microsoft\Outlook
    To change the default path that Outlook 2002 uses for a .pst file, use one of the following methods.
     Back to the top

    Method 1: Add the ForcePSTPath string value to the registry
    Warning If you use Registry Editor incorrectly, you may cause serious problems that may require that you reinstall your operating system. Microsoft cannot guarantee that you can solve problems that result from using Registry Editor incorrectly. Use Registry Editor at your own risk.

    To change the default path that Outlook 2002 uses for a .pst file, add the ForcePSTPath string value to the registry. To do this, follow these steps:1. Quit Outlook 2002.
    2. Click Start, and then click Run.
    3. In the Open text box , type regedit, and then click OK.
    4. Locate and then select the following subkey in the registry:
    5. With the Outlook subkey selected in step 4, point to New on the Edit menu, and then click String Value.
    6. Type ForcePSTPath, and then press ENTER.
    7. With the ForcePSTPath string value selected, click Modify on the Edit menu.
    8. In the Value data text box, type the drive letter and the full path of the location that you want Outlook 2002 to use when it creates or opens a .pst file, and then click OK.
    LVL 9

    Expert Comment

    Also, have you looked into the registry?  I'm diggin'...
    LVL 9

    Expert Comment

    Also, look at this...

    To create a MAPI profile that includes more than one .pst file, you can use Automatic Profile Generator (Newprof.exe) with a customized profile descriptor file (*.prf). In the .prf file (called Custom.prf), insert each .pst file as a separate service: 1. In the Service List, define two services called "Personal Folders":
    [Service List]
    Service1=Microsoft Outlook Client
    Service2=Personal Folders
    Service3=Personal Folders  
    2. In each section, define the individual settings of the .pst files, for example:

    NOTE: Additional settings are:

    • PathToPersonalFolders
    • RememberPassword
    • EncryptionType
    • Password

    3. Name each .pst file so that you can distinguish between them in the Folder List. To define the name automatically, edit Custom.prf: a.  Go to the Personal Folders definitions. They start with a header that is similar to the following:
    ;Personal Folders service definitions.

    [Personal Folders]
    ServiceName=MSPST MS  
    b.  If a definition is not already present under the header, type a definition that is similar to the following:
    ; -- Name which will appear in the profile service list and in
    ; Folder View.  
    c.  Use the variable for defining the names in each section for the services:
    AliasServiceName=My Oldest Mails

    AliasServiceName=My Second Folder  
    LVL 76

    Assisted Solution

    by:David Lee
    Hi zejoka,

    This information is stored in the registry at HKCU\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles


    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    How to run any project with ease

    Manage projects of all sizes how you want. Great for personal to-do lists, project milestones, team priorities and launch plans.
    - Combine task lists, docs, spreadsheets, and chat in one
    - View and edit from mobile/offline
    - Cut down on emails

    Learn more about the importance of email disclaimers with our top 10 email disclaimer DOs and DON’Ts.
    This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …
    To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

    761 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    9 Experts available now in Live!

    Get 1:1 Help Now