Sending Smartform for PO Change as an email ??

Hi ,

Whenever a PO is changed I need to send an email to the vendor .
For this i went by creating an output type and assigning it to the PO message control but somehow it is not working when a PO is changed?

Please let me know :
How to send an email for PO whenever it is changed?
What are the steps to follow to achieve the same? Does SCOT transaction also needs to be set ?

Thank you
Shills.
shills_2005Asked:
Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

 
jonvaughanCommented:
you need to set the "External Send" (5) transmission type on the Output type and the Condition record.
You also need to have SAPConnect set up in SCOT to actually pass them on.

Is the ouput record being created ?
0
 
shills_2005Author Commented:
Yes the output type and condition record are created .
What settings i need to do in SCOT to make it work for the Output type ?

Thanks
0
 
jonvaughanCommented:
The output type also needs to have a "Communication Strategy" assigned.
You can assign this in the Default Values tab on the output type.
The communicaiton strategy needs to include INT for email.

IN SCOT - you need an INT node which is assigned to the SAPConnect node for your Exchange server / Lotus notes or whatever your email server is.

In this node you also need to set the formats that you want to send - if you set the SapScript / SmartForms to PDF - it will automatically convert your smartform and create the attachement on the email.

0
Upgrade your Question Security!

Your question, your audience. Choose who sees your identity—and your question—with question security.

 
MarcnusCommented:
Hello,

after changing PO you must Goto->Messages and click Repeat output
on previously processed mesaage (eg. NEU .... 7 Mail).
You can try to modify configuration in SPRO - Material Management ->
Purchasing -> Messages -> Output Control -> Message Types -> Define Message
Types for Purchasing Orders -> Maintain Message Types for PO (program SAPLWMC1)
then for your message type assign (in Default Values tab) dispatch time - in your
scenario - 4 Send immediately when saving the application.

Regards,
mw
0

Experts Exchange Solution brought to you by ConnectWise

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
 
MarcnusCommented:
Hello,

one more thing you can check - in Material Ma..-> ...-> Maintain Mess...
for your output type (in my scenario NEU) in firt tab "General data" should
be Multiple issuing checked which indicates whether the same output
may be issued to the same partner more than once eg. after changing PO.

Regards,
mw
0
 
dann47Commented:
No comment has been added to this question in more than 21 days, so it is now classified as abandoned.
I will leave the following recommendation for this question in the Cleanup topic area:

Accept: Marcnus

Any objections should be posted here in the next 4 days. After that time, the question will be closed.

Dann47
EE Cleanup Volunteer

0
Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

All Courses

From novice to tech pro — start learning today.