Sending Smartform for PO Change as an email ??

Posted on 2006-05-30
Last Modified: 2013-12-08
Hi ,

Whenever a PO is changed I need to send an email to the vendor .
For this i went by creating an output type and assigning it to the PO message control but somehow it is not working when a PO is changed?

Please let me know :
How to send an email for PO whenever it is changed?
What are the steps to follow to achieve the same? Does SCOT transaction also needs to be set ?

Thank you
Question by:shills_2005
    LVL 10

    Expert Comment

    you need to set the "External Send" (5) transmission type on the Output type and the Condition record.
    You also need to have SAPConnect set up in SCOT to actually pass them on.

    Is the ouput record being created ?

    Author Comment

    Yes the output type and condition record are created .
    What settings i need to do in SCOT to make it work for the Output type ?

    LVL 10

    Expert Comment

    The output type also needs to have a "Communication Strategy" assigned.
    You can assign this in the Default Values tab on the output type.
    The communicaiton strategy needs to include INT for email.

    IN SCOT - you need an INT node which is assigned to the SAPConnect node for your Exchange server / Lotus notes or whatever your email server is.

    In this node you also need to set the formats that you want to send - if you set the SapScript / SmartForms to PDF - it will automatically convert your smartform and create the attachement on the email.

    LVL 3

    Accepted Solution


    after changing PO you must Goto->Messages and click Repeat output
    on previously processed mesaage (eg. NEU .... 7 Mail).
    You can try to modify configuration in SPRO - Material Management ->
    Purchasing -> Messages -> Output Control -> Message Types -> Define Message
    Types for Purchasing Orders -> Maintain Message Types for PO (program SAPLWMC1)
    then for your message type assign (in Default Values tab) dispatch time - in your
    scenario - 4 Send immediately when saving the application.

    LVL 3

    Expert Comment


    one more thing you can check - in Material Ma..-> ...-> Maintain Mess...
    for your output type (in my scenario NEU) in firt tab "General data" should
    be Multiple issuing checked which indicates whether the same output
    may be issued to the same partner more than once eg. after changing PO.

    LVL 7

    Expert Comment

    No comment has been added to this question in more than 21 days, so it is now classified as abandoned.
    I will leave the following recommendation for this question in the Cleanup topic area:

    Accept: Marcnus

    Any objections should be posted here in the next 4 days. After that time, the question will be closed.

    EE Cleanup Volunteer


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