How does Outlook archiving work?
Posted on 2006-05-31
We have a two computer home network.
Both of our PST files are to big to conveniently backup to an internet backup site over our relatively slow connection. (We have to store old email coorespondence for our biz.)
So I want to shrink each of our pst files.
I just manually archived email older than six months. And I can see the older email in the Archive folder in Outlook. But I can also still see it all in my Inbox sub folders... implying that I haven't done anything to help my pst file size prob.
When I set the manual archive procedure... I saw a setting that looked like it would delete old email but did not check it prior to running the archive procedure because I was concerned I'd loose stuff.
What to do next? -- do I run archive a second time... this time with delete option checked? (Hopefully this will delete from my inbox and subfolders but I'll find it all in my archive file.)
And in general is archiving the best procedure to shrink a pst file... (in addition to "compacting" it... which I did. This cut the pst file size in half.)
One more question... it looked like I previously had auto archive set to run automatically but it hadn't ever run. Is there some trick to getting auto-archive to do it's thing.
And given my goal to minimize the pst file size... are there any other techniques I should use? (I do delete old email from my sent and deleted email folders.)