Remove old Exchange data/clean Exchange database

Posted on 2006-06-01
Last Modified: 2008-03-17
I have a need to purge everything, email, calendaring, public folders, etc. in the exchange database prior to Jan 1, 2006.  I have gone into several users Outlook client to do this manually only to find out that it leaves A LOT behind.  Is there any way to do this from the admin side so that it is done completely?
Question by:JasonDecker
    LVL 18

    Accepted Solution



    You want to force the cleanup of deleted and junk items on Exchange server accounts and configure Mailbox Manager to delete old items from all mailboxes on the server. From the Exchange System Manager, open the Recipients container, then Recipients policy. Right click in the blank area under default policy and choose New, Recipients Policy. Add a check to Mailbox Manager Settings and click Ok and enter a name for your new policy.

    If the policy applies only to specific users, click the Modify button on the General tab to configure filters. Choose the Mailbox Manager Settings tab to choose the folders you want to apply the policy to. By default, all folders are selected. In most cases, you'll only want to apply the policy to the Deleted items folder and junk or spam folders. Some sites also use it to clean out old appointments and journaled items to conserve mailbox space, processing only items over a specific size or age.

    LVL 18

    Expert Comment


    Please check figure 15 onwards from here:


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