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Remove My Documents and add company folder to all desktops.

How do I remove My Documents and add company folder instead to all desktops and start menus using group policy?

A detailed step by step explanation please.
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thenelson
Asked:
thenelson
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1 Solution
 
dhoustonieCommented:
What you want can be done, but before I go step by step, I need to know why? What you want may not be as easily solved as creating a new folder.

David Houston
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thenelsonAuthor Commented:
Because I don't want my employees to have a my Documents folder (which, as a system folder has restrictions on what you can do with it) and I want I want the employees to store all documents in a shared company folder and sub-folders where I can restrict certain employee access to some files and sub-folders.

Look at http:Q_21836792.html#16601830 for more explanation.
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wingateslCommented:
In group policy you can redirect all users' my documents to the same company folder on a server, set permissions as you like. as for the desktop shortcut use a logon script to
copy \\servername\companyshortcut.lnk %userprofile%/desktop/
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thenelsonAuthor Commented:
>In group policy you can redirect all users' my documents to the same company folder on a server, set permissions as you like.

Yes, I know I can do this in group policy. My question is how do I do this?
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wingateslCommented:
under user configuration, windows settings, folder redirection. click my doucuments and then properties. Set it to basic "redirect everyone to the same folder" then below that "redirect to the following location". The users will have to allow the policy to refresh and then the next time they log off and on the settings will change
Shawn
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thenelsonAuthor Commented:
Tried that.  Doesn't remove My Documents from the start menu.
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dhoustonieCommented:
Goto server management
Advanced management
Group Policy Management
Create a new policy called My Documents
Right click and select edit

User configuration
Folder redirection
Right click My documents
Select basic for redirection of all users to one location
Enter the address of your company folder.


David
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wingateslCommented:
It does not remove the my documents, it just points it to the same folder as on the desktop. this way no matter where they save the file, it goes where you want it to.
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dhoustonieCommented:
If you look under administrative template there is an option to remove My docs from th start menu,

David
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wingateslCommented:
Enable the Remove My Documents icon from Start Menu Group Policy at User Configuration / Administrative Templates / Start Menu & Taskbar.
Shawn
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thenelsonAuthor Commented:
And how would I add a company folder menu to the start menu?
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wingateslCommented:
I am not aware of a way to rename through group policy but I know it can be done with a registry file have a look here
http://www.theeldergeek.com/rename_desktop_system_icons.htm
Shawn
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thenelsonAuthor Commented:
I do not want to RENAME a DESKTOP icon.  I want to ADD a START FOLDER MENU to every computer for every user in my domain without logging in to every user on every computer.
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wingateslCommented:
There is no way to do this in group policy with the standard templates provided by microsoft. I am unaware of any third party applications. The only thing I could think of is to find the area in the registry that controls the system folders on the start menu and create a link, notice the registry cange and use a batch file to push the registry change to everyone. By redirecting everyone's my documents to the same location on the server you are in fact doing what you wanted. It is just labeled "My Documents" not "company folder"
Shawn
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thenelsonAuthor Commented:
>By redirecting everyone's my documents to the same location on the server you are in fact doing what you wanted.

No, it is not the same thing.  Using the SBS My Documents redirection creates a separate My Documents folder for each user in the redirected folder and different permissions cannot be granted to different subfolders and files in My Documents for different users.
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thenelsonAuthor Commented:
I got a workable answer from MS Partner Private Communities Site:

Change the name of M Documents on all computers:
1. Save the following lines to a .reg file.

Windows Registry Editor Version 5.00

[HKEY_CURRENT_USER\Software\Microsoft\Windows\ShellNoRoam\MUICache]
"@C:\\WINDOWS\\system32\\SHELL32.dll,-9227"="SMI Documents"

2. Share it on a shared folder (such as \\server\share\documents.reg).
3. Open C:\Windows\SYSVOL\Domain\Scripts folder.
4. Right click sbs_login_script.bat and click Edit.
5. Add the following line:

regedit -s \\server\share\documents.reg

5. Save the logon file.
6. Now, logoff and logon the user and you will see that My Documents will
be replaced to "SMI Documents"

Set permissions for the folders and files in what was called "My Documents".  Then use group policy to have all users use the same folder for My Documents:

1. Make sure that there's no other domain Group Policy configured for My
Documents folder redirection.
2. Open gpmc.msc.
3. Create a new GPO and link it to your domain.
4. Right click the GPO and click Edit.
5. Go to User Configuration/Windows Settings/Folder Redirection/My
Documents.
6. Right click "My Documents" and click Properties.
7. Choose "Basic - Redirect everyone's folder to the same location".
8. Choose "Redirect to the following location" from the Target folder
location drop-down list.
9. Key in the Root Path. Such as \\server\sharedfolder.
10. Click Settings tab and uncheck "Move the content of My Documents to the
new location"
11. Select "Leave the folder in the new location when policy is removed".
12. Click OK.
13. Run gpupdate on all DCs and client computers.
14. Logoff client computers and logon again.
15. Now all users' My Documents will be redirected to the network shared
folder and you can configure the permission on the network shared folders
for different users/groups.

Thanks all for your suggesstions
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dhoustonieCommented:
So you did use My Documents in the end, and the only bit of information you weren't given was to use the login script to change the registry key, we may not have put it so sucsincly as you have it above, but you gave us slighty different criteria to fufill.

Glad you got it working and are happy,
David
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GhostModCommented:
Closed, 500 points refunded.
GhostMod
Community Support Moderator
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